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HAPPY NEW YEAR!!!!!!!!!!!!!!
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Please Post
http://agency.governmentjobs.com/madisonwi/job_bulletin.cfm?JobID=793178
MADISON, CITY OF (WI)
invites applications for the position of:
Accountant 3
SALARY: $29.93 - $35.97 Hourly
$2,319.64 - $2,787.78 Biweekly
$5,025.89 - $6,040.19 Monthly
$60,310.64 - $72,482.28 Annually
COMP. GROUP/RANGE:18/10
JOB TYPE:Perm Full Time
DEPARTMENT:Finance
OPENING DATE:01/14/14
CLOSING DATE:02/02/14 11:59 PM
GENERAL DESCRIPTION:
This is highly responsible, professional, managerial, supervisory, and administrative work in planning, coordinating and directing the purchasing and accounting functions, staffs and activities of the Purchasing and Proprietary Accounting Services Section within the Finance department. The employee develops, coordinates, implements and administers complex financial systems. The work entails management of the City’s Enterprise and Internal Service Funds. The employee manages, and directs city-wide Purchasing Services including electronic bidding/proposals, contracting and encumbrance accounting. Work is performed under the general supervision of the Accounting Services Manager, and participates in the formulation of accounting, purchasing, and financial policies and procedures as part of the Finance department’s management team. This position provides assistance to other city departments and elected officials regarding financial accounting issues,
contract execution, and procurement policies and procedures. Work is characterized by a high degree of independent judgment, discretion and considerable initiative.
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
Perform professional and technical functions in purchasing and proprietary fund accounting.Oversee all aspects of city procurement; directing the processing, operations and staff of the purchasing section of the Finance department.
Formulate and manage purchasing policies and procedures, encumbrance and budget compliance, bidding and RFP processing, surplus distribution, and other procurement initiatives, such as local preferences and sweat free apparel.
Direct, develop, and administer, the City Purchasing Card Program, including adequate and accurate procurement limits, rebate compliance, and effective contract negotiation and execution. Negotiate, formulate, and maintain contracts as the designee of the Finance department.
Lead and direct Finance department staff in the preparation of the City’s financial statements and reporting requirements. Prepare complex accounting transactions and assist with Legistar fiscal notes. Assist the Risk Manager to prepare accounting related transactions for the Internal Service Funds.
Lead, supervise, and direct staff in order to manage daily activities and projects for Purchasing and Proprietary Accounting funds. Evaluate, and train new Finance department staff, work with current staff to develop proper accounting techniques, and continuing education requirements.
Develop, and administer ERP and other city-wide subsidiary systems. Implement, upgrade and manage accounting and other complex ERP financial system applications, and other city-wide subsidiary systems. Participate in continued ERP system setup, parameter settings, data imports, and related purchasing conversions
Provide technical support and training to city departmental staff, including preparation of supporting training documentation. Maintain and recommend system policies and procedures.
Attend meetings to gather and convey relevant purchasing, and contracting information.
Perform related work as required.
MINIMUM QUALIFICATIONS:
Knowledge, Skills and Abilities:
Thorough knowledge of professional accounting theory, principles, and practices. Thorough knowledge of various accounting systems and their applicability to municipal financial operations. Thorough Knowledge of and ability to use computer software applicable to the duties of the position. Ability to apply accounting theory to operational problems. Ability to gather, tabulate, and prepare various statistical reports. Ability to prepare for, coordinate and manage financial audits. Ability to follow written and/or oral instructions. Ability to develop and maintain effective working relationships with a wide variety of City and external business contacts. Ability to perform accurate calculations. Ability to lead or supervise clerical or paraprofessional staff. Ability to communicate effectively both orally and in writing. Ability to use computers in conducting professional accounting work. Ability to prepare complex financial statements and reports.
Ability to perform financial and management audits. Ability to advise and assist both internal and external managers on the resolution of accounting problems or issues. Ability to apply accounting theory to a wide variety of operational problems. Ability to prepare comprehensive financial statements and reports. Ability to organize work to be accomplished, and delegate tasks to subordinates. Ability to implement the day to day functions of a specific accounting program. Ability to maintain adequate attendance.
Training and Experience:
Four years experience in coordinating and preparing for professional financial audits, developing financial reports, and reconciling complex transactions within various software applications, and/or procurement/purchasing experience with at least two years equivalent to experience gained as an Accountant 2 with the City of Madison. Such experience would normally be obtained after graduation from an accredited college or university with a bachelor’s degree in Accounting, or a degree in a related program such as finance, including completion of advanced-level Accounting major coursework. Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of these position will also be considered.
THE CITY OF MADISON IS AN EQUAL OPPORTUNITY EMPLOYER FUNCTIONING UNDER AN AFFIRMATIVE ACTION PLAN. WE ENCOURAGE MINORITIES, WOMEN AND INDIVIDUALS WITH A DISABILITY TO APPLY.
It is the applicant's responsibility to list all related jobs, correct dates of employment, number of hours per week, etc. Be sure to place the complete job title on your application. If you wish to provide additional or supplemental information, please provide
a resume in addition to the formal application. If the applicant is still employed please indicate this. Failure to provide accurate and complete information may result in not being considered for this position.
All applicants are notified of the status of their application in each selection process. Those applicants invited to exams will receive notice of the date, time, and location. Alternate exam dates/times are not available except in the case of an emergency.
Emergency situations are reviewed on an individual basis. Conflicting work hours is not considered an emergency. Exams are job specific and are developed based on the duties to be performed and the criteria listed under Knowledge, Skills and Abilities section
of the job announcement . Study guides for general Civil Service exams may be available at the Public Library. Exam results will be available within 3-4 weeks. Due to the volume of exams given by our office, exam scores will not be available by the telephone.
Thank you for your cooperation.
As an employer, the City of Madison places a strong emphasis on customer service and strives to provide a working environment where: Diversity and differing opinions are valued; Creativity is encouraged; Continuous learning and improvement is fostered; Teamwork
and open and honest communication is encouraged; Meeting customer needs through quality service is a common goal. Come join us in this effort!
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cityofmadison.com/hr
210 Martin Luther King Jr., Blvd.
CCB Rm 501
Madison, WI 53703
608-266-4615
[log in to unmask] Position #2014-00026
ACCOUNTANT 3
SO
Accountant 3 Supplemental Questionnaire
* 1. The Purchasing & Proprietary Accounting Supervisor is required to direct work in progress, assign duties, review, approve, and evaluate the work products of the Purchasing Service's team. Describe your experiences leading and supervising professional accounting, buying, and clerical staff, including the size and complexity of the organization you were working in, the positions, the scope of your responsibility, and degree of independence. Why is it important to have formal purchasing processes and what can go wrong if they are not documented and followed by a legal entity? By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical
fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is required and must be submitted as an attachment in the "Attachment" section of the application with a maximum length of two (2) pages. (If you haven't already attached your response, please return to your application to do so before submitting your application.)
Acknowledgement
* 2. This position will assist to develop, implement, upgrade, and train City staff using an ERP solution. Discuss your experience working with ERP software including the responsibility you may have had for development, enhancement or replacement. Please provide examples of how you would lead and conduct technical instructions to end users. By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is required and must be submitted as an attachment in the "Attachment" section of the application with a maximum
length of two (2) pages. (If you haven't already attached your response, please return to your application to do so before submitting your application.)
Acknowledgement
* 3. This position is responsible for the accounting, preparation of financial statements, footnote disclosures, and reporting for most City Proprietary Funds. Explain your experiences accounting for Proprietary Funds, financial statement and footnote disclosure preparations, method of accounting, and their value/importance within the City's CAFR. By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is required and must be submitted as an attachment in the "Attachment" section of the application with a
maximum length of two (2) pages. (If you haven't already attached your response, please return to your application to do so before submitting your application.)
Acknowledgement
* 4. This position is responsible for providing technical assistance to City agency staff in all procurement functions. Describe your experiences and provide examples of requests for proposals, evaluation procedures, contract execution, encumbrance management, and other purchasing methods for complex public sector service providers. What internal control procedures would you recommend to help mitigate risk or liability within the procurement process? By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is
required and must be submitted as an attachment in the "Attachment" section of the application with a maximum length of two (2) pages. (If you haven't already attached your response, please return to your application to do so before submitting your application.)
Acknowledgement
* 5. If you have a degree outside of Accounting, but in a related field, please describe your advanced-level accounting coursework.
* Required Question
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Mail check to: AAM, PO Box 1016, Madison, WI 53701 Phone: 608-258-0261
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