** Please visit our website: http://www.africanassociation.org **

CU Members: 

Below is the agenda for the November CU meeting. Dan Guerra will be leading this meeting as I have a conflict. Dan asks that folks try to get to the meeting early as it will begin promptly at noon and end at 1:00 p.m. Please support Dan in leading a succesful meeting and if he gets out of line - feel free to reign him in :) Of course, I am kidding and have every confidence that Dan will do a great job of leading this meeting in my absence :) 

I have included a copy of the CU Charter to faciliate the dialogue at this meeting. 

Thanks! 

Hedi Rudd 

Vice -Chair Communities United 

Agenda Communities United
11/08/04
Noon
MG&E

Welcome/Announcements  
Office of Civil Rights Update and Discussion                                                
Communities United Leadership December Elections
              *  Slate of Candidates

               * Monthly Issues Calendar  

Adjourn

Communities United Charter 

Purpose:       It is the mission of Communities United (CU) to serve the Madison and Dane County community through a coalition of civic organizations, non-profit agencies, businesses, congregations/faith communities and associations of individuals that provides information, education, advocacy, and technical assistance on issues, programs, and public policies related to their cultural, racial, ethnic, religious, political, gender and lifestyle concerns and interests.

Member:       CU strives to be inclusive and diverse and, as such, recognizes organizations and individuals as members with voting privileges when such organization or individual has attended three (3) CU meetings in the 6-month period prior to such vote.

Elected Positions:

§         Chair * The chair is a member who coordinates and facilitates the monthly meetings. The chair is responsible for creating monthly agendas and forwarding said agenda to members prior to monthly meeting date.

§         Vice-Chair * The Vice-chair assists the chair with creating monthly agendas and facilitates meetings when the chair is unable to lead meetings. 

§         Secretary - The Secretary will take minutes at monthly meetings. Following every meeting the Secretary will email minutes to CU list serve. The Secretary will retain hard copy and data copy of CU Executive Committee and contact information, CU member list and contact information, CU organizational agreement and minutes from monthly meetings; all available upon request by any member at any time.

§          Executive Committee:

§         The Executive Committee is composed of members of CU who have been elected to the Executive Committee by its membership.  

§         The Executive Committee proposes changes or amendments to the organization's structure and continuing role in the community and to its member constituency.

§         The Executive Committee is under the leadership of the Chair and will work to establish an agenda for CU.

§         The Executive Committee meets once every four months and at additional times when the need arises.

§         The Executive Committee consists of two (2) at-large individuals in addition to the elected officers. 

§         The Executive Committee will ensure that a community partnership exists to provide Communities United with meeting space, staffing and other in-kind support as needed. 

Terms:             Officers will serve 2-year terms and at-large Executive Committee.     Members will serve a staggered 2-year term.  

Guests:          Members may bring guests to meetings with said individual being as so.  

Presenters:              

§         There shall be no more than two (2) presenters per meeting.

§         Presenters shall be given no more than 20 minutes meeting.

Announcements:   

§         No more than 2 announcements per member per meeting.

§         A maximum of 1 minute speaking time for announcements per member per meeting.

Meeting Process:            Meetings will be conducted according to Robert's Rules of Order.  

Voting on Issues:             To the extent possible, decisions made by CU will be made by consensus.  If a formal vote is taken, decisions shall require an affirmative vote of no less than seventy-five percent (75%) of members present. 

Approved on September 13, 2004 

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