From the web page http://microsoft.com/education/curric/inout In and Out of the Classroom with Microsoft Windows 95 Introduction Note From time to time, you may want your Technology Coordinator or Network Administrator to assist, since your computer setup or configuration may differ from the way it is described in this book. In and Out of the Classroom with Microsoft Windows 95 is a practical guide to Windows(R) 95 for teachers and administrators. The Windows operating system provides you with a more powerful and intuitive way to work at your computer. Whether you are creating tests, updating your record keeping, presenting a multimedia segment of your lesson, or accessing the Internet, this book introduces you to the features and capabilities of Windows 95 and shows you how to use them with confidence. What is Microsoft Windows 95? Windows 95 is the newest Microsoft¨ operating system. Microsoft Windows 95 replaces MS-DOS¨, Windows 3.1, and Windows for Workgroups¨. Windows 95 is designed to provide you with a wide variety of powerful features and a new interface to help you to be a more efficient and effective computer user. This book focuses on the following Windows 95 features: * Ease of use * Administrative functionality * Compatibility * Multimedia capabilities * Connectivity Whether you are a teacher or an administrator, you'll find these features make it easier and friendlier to use your computer and to take advantage of its capability to support you in and out of the classroom. What's in this book? In and Out of the Classroom with Microsoft Windows 95 is written to help you explore and use the features of Microsoft Windows 95. These pages provide you with guided lessons to use at your own pace. This book, the accompanying practice files disk , the software programs listed on page 3, and your computer with Windows 95 installed are all you need to start exploring. Lessons Each lesson explores a different set of the features and capabilities found in Windows 95. The lessons are: Exploring Ease of Use of Windows 95 USING THE DESKTOP INTERFACE: Explore the new Windows 95 desktop features. Practice identifying and using desktop features, start and use programs, create and use files, and configure user preferences. FINDING AND USING RESOURCES: Explore the power of Windows 95 to create, store, locate, and use resources. Practice identifying and using the Help system and the Find features, and use My Computer and the Windows Explorer. USING THE NETWORK: Explore the power of Windows 95 to connect your computer with others on your network. Practice using the Network Neighborhood, use Drag and Drop to install a new printer across the network, and create a shortcut to a network printer. Exploring the Administrative Functionality of Windows 95 Explore the power of Windows 95 to increase your control of the desktop settings. Practice using new User Profiles, create and share folders with Share-Level Security, and use the Systems Policy Editor. Exploring the Compatibility of Windows 95 Explore the compatibility of Windows 95 with MS-DOS, Windows 3.1, and Macintosh software. Run an MS-DOS program and use Plug and Play. Exploring Multimedia in the Classroom with Windows 95 Explore AutoPlay, multithreaded video, and Plug and Play sound and multimedia control cards. Exploring Connectivity in the Classroom Explore Windows 95 built-in networking connectivity: e-mail, online services, Internet access through MSN, hardware and software requirements for online access, installing a new modem, and using Internet Setup wizard. Practice files disk The practice files disk contains a set of files you will use as part of the guided activities in Lesson 1, Exploring Ease of Use of Windows 95. The EXERCISES provide an opportunity to experience some of the features available in Windows 95. What's in the lessons? Each lesson in In and Out of the Classroom with Microsoft Windows 95 includes the following parts: * "You will learn about"-The content of the lesson. * "Try it"-The guided tour of the tasks and procedures. * "Now you can"-The skills and concepts you have covered in the lesson. * "On your own"-Other lessons and activities to enhance what you have learned. * "More ideas"-Other ways to use what you have learned. Equipment and software you'll need * Personal computer with a 486DX or higher processor * 8 MB of RAM (16 MB recommended) * 200 MB hard disk * Video card that supports 256 colors or better * VGA monitor * Microsoft Windows 95 operating system * Network connection and modem (at least 9600 bps) are highly recommended * Exercises in these lessons include: In and Out of the Classroom with Practice Files (Microsoft) * Exercises in these lessons also use the following products, which are not included: Microsoft Windows 95 System Software (Microsoft) Microsoft Works for Windows 95 (Microsoft) Encarta¨ 95 or Encarta 96 for Windows (Microsoft) 500 Nations (Microsoft) The Oregon Trail¨, MS-DOS version (MECC) CD-Audio (your choice of title) For more information... * about the complete line of Microsoft products for your school or home, call: (800) 426-9400 (U.S.); (800) 563-9048 (Canada) Fax: (800) 727-3351 Internet: http://www.microsoft.com FTP: ftp.microsoft.com * about the Windows 95 version of The Oregon Trail or the complete line of MECC products for your school or home, contact MECC: 6160, Summit Drive North, Minneapolis, MN 55430-4003 Phone: (800) 685-6322, ext 529 Internet: http://www.mecc.com * about the complete line of Emerging Technology Consultants products, contact Emerging Technology Consultants: 2819, Hamline Ave North, St. Paul, MN 13-7118 Phone: (612) 639-3973 Before you begin Before you begin the lessons in this book, you need to make sure Microsoft Windows 95 operating system has been installed on your computer and is correctly operating. For information about installing Microsoft Windows 95, see your user documentation. For installation of the Practice Files, see the appendix. Many Microsoft products are offered as Academic Editions (AE) to qualifying schools and educators at discounts. (c) 1998 Microsoft Corporation. All rights reserved. Terms of use. Last Updated: June 2, 1998 ---------- Exploring Ease of Use of Windows 95 Using the Desktop Interface Note For information about installing Microsoft Windows 95, see your user documentation. Whether you are a teacher or an administrator, at school or at home, Microsoft Windows 95 presents a new user interface that makes using your personal computer easier and faster, regardless of your previous experience. The Windows 95 solution Use the Start button to access almost everything you need: start a program, open a document, change settings, or find help. The Windows 95 desktop makes it easy for you to work, find, and use applications, and make connections to resources. You will learn about * Exploring and identifying components of the Windows 95 user interface * Identifying and changing desktop features and functions * Starting and using programs and applications * Creating and using files * Configuring user preferences Try it You have just installed Microsoft's new Windows 95 and you are ready to start exploring how Windows 95 can help make your job at school easier. Start exploring You will begin exploring the Windows 95 desktop by practicing basic mouse functions, using the taskbar and the Start menu, and using some common desktop functions. Using the right and left mouse buttons Note You "click" the mouse when you press and release the mouse button. In most cases, a directive to click means you click the left button. If you're just getting used to a mouse, the best way to learn how to use it is to just start using it. Move the mouse around and watch the arrow move around on the desktop. Try "pointing" at items on the desktop; that is, put the arrow (cursor) on the desktop objects, such as the taskbar, Start button, My Computer icon, and Recycle Bin icon. The way the mouse works-that is, the way you perform tasks-is to point at an object and click the mouse button. In Windows 95, you can do many tasks with a single mouse click. The Windows 95 mouse has two buttons. The left mouse button is the button you'll use for most tasks. The exception is when the right button (right-click) is specified in a Help procedure. Clicking the left button (left-click) selects an object or item in a list. TRY THESE MOUSE TASKS: * Move the arrow randomly around the screen. * Move the arrow to and click the MY COMPUTER icon. * Move the arrow to and click the RECYCLE BIN icon. * Move the arrow to the taskbar and click the START button. Clicking the left button twice, rapidly, is called a double-click. A double-click opens a window or starts a program. For example, double-clicking the My Computer desktop icon opens the My Computer window. TRY THESE MOUSE TASKS: * Find the MY COMPUTER icon. Double-click the MY COMPUTER icon. The MY COMPUTER window is displayed on the desktop. * Close the MY COMPUTER window. Click the CLOSE (X) button in the upper-right corner. When you click the RIGHT MOUSE BUTTON (right-click), the computer displays a menu on the desktop. The menu displays commands specific to the object or area you click. Click the right mouse button on the following places to display a menu. To close the menu, move the arrow to the desktop and click: * the desktop * the taskbar * the START button * the MY COMPUTER icon * the RECYCLE BIN icon To move an icon or a dialog box around the desktop, use a technique called DRAG AND DROP. To move the object, click the left button and hold it down while you move the object to a new place on the desktop. When the object is where you want it, release the button. The object will stay there until you move it again. TRY THESE DRAG-AND-DROP TASKS: * Drag the MY COMPUTER icon: from the upper-left corner to the lower-right corner. from the lower-right corner to the upper-right corner. from the upper-right corner to the upper-left corner. * Click START; select HELP. * Place the arrow on the title bar on the top of the window. Drag the window to a new location. Drag the window partly off the screen, so that only the right or left half is showing on the desktop. Drag the window downward so that only the title bar is showing on the desktop. Drag the window to center screen. * To close the window, click the CLOSE box. Relocating the taskbar The taskbar is located across the bottom of your computer screen. You can easily relocate the taskbar in two ways, from the desktop and from the Start menu. FROM THE DESKTOP * Use the mouse to move the cursor onto the taskbar. * Click and hold down the left mouse button. Move the cursor to the right side of the screen. Let go of the mouse button to position the taskbar. An outline of the taskbar will appear along the right side of the screen. * In the same manner, try moving the taskbar to the top, left side, and bottom of the screen. FROM THE START MENU * Click the START button to open the Start menu. * From the START menu, select SETTINGS. * From the SETTINGS menu, select TASKBAR. * In the TASKBAR PROPERTIES dialog box, click the TASKBAR OPTION tab. 5. There are four options. Click the cursor on each option in turn. Watch the effect on the taskbar in the window above. 6. Select AUTO HIDE. Select SHOW CLOCK. Click APPLY. Click OK. 7. On the desktop you will see that the taskbar is now nearly off the bottom of the screen. Move the cursor to the bottom of the screen to bring the taskbar back onto the screen. 8. Now move the taskbar to suit your preferences. Note You do not need to click or keep the mouse button down to navigate through the menu. Using the Start menu to launch a program * Click the START button to open the Start menu. * From the Start menu, select PROGRAMS. * From the PROGRAMS menu, select ACCESSORIES. * From the ACCESSORIES menu, select GAMES. * From the GAMES menu, select SOLITAIRE to launch the program. Note that the Solitaire button now appears on the taskbar. 6. Go ahead and play by using the mouse to drag the cards into position. Try the program. It's fun! 7. Leave Solitaire open on the desktop. Note TASKBAR PROPERTIES can be opened by clicking the right mouse button on the taskbar. It can also be opened by selecting SETTINGS from the START menu. To open TASKBAR PROPERTIES from the SETTINGS menu, select TASKBAR from the SETTINGS menu. Adding items to the Start menu Any number of applications and utilities can be added to the Start menu. Adding items to the Start menu enables you or your students to quickly and easily access those applications and utilities that are used frequently. * To add an item to the START menu, begin by opening the TASKBAR PROPERTIES dialog box. * From TASKBAR PROPERTIES, select the START MENU PROGRAMS tab. Click the ADD button to "customize your Start menu." * In the CREATE SHORTCUT DIALOG BOX, type NOTEPAD in the Command line field. Click NEXT. * In the SELECT PROGRAM FOLDER dialog box, click the START MENU folder. Click NEXT. Click FINISH. Click OK. * Click the START button. Notepad is now added to the list. * Click NOTEPAD. Leave Notepad open on the desktop. Using the taskbar to switch between applications The taskbar is an easy means for you to switch between applications. The taskbar displays the buttons of each running application and enables you to quickly switch between applications with one mouse click. For example, you may be working with both a student-performance database and a word processor to create a student performance report for a parent/teacher meeting. * Click the SOLITAIRE button on the taskbar. Solitaire becomes the active window. * Click the NOTEPAD button on the taskbar. Notepad becomes the active window. Minimizing a program to the taskbar Each active window includes the three buttons in the upper-right corner: MINIMIZE, MAXIMIZE, and CLOSE. Clicking the MINIMIZE button closes an application's active window and keeps the application's button on the taskbar. Minimizing a program enables you to temporarily move it off the desktop, while keeping it readily available. For example, while working with a database program and word processor, you may want to minimize a Paint program to the taskbar. 1. Click the NOTEPAD minimize button. The Notepad window closes. Solitaire becomes the active window and the Notepad application button is no longer selected on the taskbar. 2. Click the SOLITAIRE minimize button. The Solitaire window closes and the application's button is no longer selected on the taskbar. Now you can In this lesson, you used Windows 95 to identify and change desktop features that make working on your computer easier. You learned how to: * Relocate the taskbar * Use the Start menu to launch a program * Add items to the Start menu * Use the Start menu to open an application * Use the taskbar to switch between applications * Minimize a program to the taskbar * Use the left and right mouse buttons On your own The concepts and skills you have used in this lesson will be the starting point for many activities you can do on your own with Windows 95. * If you have the Windows 95 CD-ROM, take the Windows 95 Tour: * Insert the Windows 95 CD-ROM in the CD drive. * Click START. Click HELP. * From the HELP dialog box, click the CONTENTS tab. * From the CONTENTS screen, click TOUR: TEN MINUTES TO USING WINDOWS. Click DISPLAY. * When you are finished with the tour, click EXIT TOUR. * Because some programs are used more frequently than others, you may want to add them to the Start menu to make it easier and quicker for you to get started. If you frequently use Microsoft Works for Windows, add it to the start menu by following the directions in the activity "Adding items to the Start menu." Part 2: Finding and Using Resources ---------- Exploring the Administrative Functionality of Windows 95 One of the requirements for having many people use the same computer is to accommodate the different computer settings each computer user needs. Students in different grade levels or in different class periods have different sets of computing needs and preferences. These different requirements are also true in a networked environment. Whether you work in a networked environment or not, you need to be able to establish security and to limit what people may or may not have access to on the desktop and on the network. The Windows 95 solution The following exercises are designed to introduce you to some commonly used administrative features of Windows 95 in a networked environment. The exercises show you how to use User Profiles to enable you, as teachers, students, and system administrators, to keep your own preference settings, application settings, and network settings when logging onto any computer in a networked lab. These exercises also demonstrate how the system administrator can use System Policies to control which Windows 95 features and applications computer users are allowed to use on the network and on the desktop. You will learn about * Adding new User Profiles to Windows 95 * Setting up Windows 95 to use new User Profiles * Sharing User Profiles across the network * Establishing individual User Profiles for each user on the system * Creating and sharing folders with Share-Level Security * Using the Systems Policy Editor to view default user settings * Changing accessibility options Try it Now you will explore how different users can use the same computer and still keep personal preference settings, even in a networked environment. You will also explore how to enforce what different people or groups of people have access to on the desktop and on the network. Start exploring Many people can use the same computer and still retain their personal settings if they establish User Profiles, or if User Profiles are established for them. In this activity, you will create a User Profile for yourself or for someone else who will use your computer. You can also create User Profiles to establish a consistent desktop and system security within a network. These profiles can be established by the network manager using System Policies. Adding new User Profiles to Microsoft Exchange Server Note If you have more than one profile, you can select the one you want used as a default from the window directly below the ALWAYS USE THIS PROFILE option. If you want to change profiles while you are running Microsoft Exchange Server, you have to quit Microsoft Exchange and select a new profile when you restart. Microsoft Exchange Server enables you and other users, each with your own preferences, to send and receive mail on the same computer. It also enables you to use different Microsoft Exchange Profiles for home, classroom, or office. Profiles are the Microsoft Exchange configurations. User Profiles contain the information Microsoft Exchange needs in order to recognize who you are and to carry out your tasks. Before you can use Microsoft Exchange, you need to create a profile. When you run Inbox for the first time, you create a profile. You can add other profiles by using the Inbox Setup wizard. To add a new User Profile to Microsoft Exchange Server: * On the CONTROL PANEL, double-click MAIL AND FAX. * In the EXCHANGE SETTINGS PROPERTIES dialog box, click SHOW PROFILES. * In the MICROSOFT EXCHANGE PROFILES dialog box, click ADD. * In the INBOX SETUP WIZARD, follow the steps that guide you through the process of creating a profile. Setting up Microsoft Exchange Server to use new profiles If more than one person uses the computer, or if you have more than one profile, you can select the profile you want to use on start-up, or you can specify which of the profiles you want to use as default. In either case, you need to configure Microsoft Exchange Server to default on start-up to a specific profile or to ask which profile you want to use. * On the desktop, double-click the INBOX icon. * On the menu bar, click the TOOLS option. * On the TOOLS menu, click OPTIONS. * Click the GENERAL tab. * Locate the WHEN STARTING MICROSOFT EXCHANGE dialog box. * There are two options: Click PROMPT FOR A PROFILE TO BE USED if you have more than one profile. Click ALWAYS USE THIS PROFILE if you want to set a default profile. Creating and sharing folders with Share-Level Security You can create and store files in a networked environment and restrict access of those who use the network by using the Share-Level Security features of Windows 95. There are three levels of security: full access, password, and read only. You can create full access files that all students can both read and change. For example, a document used for a group writing exercise. You can create password files that students can both read and change, but only if they know a password-for example, a personalized student file that includes an evaluation of a student's homework. You can create read-only files that all students can read, but not change-for example, a file that you update daily with homework assignments. If file- and print-sharing are not turned on on your computer, you will need to turn them on. * From START, choose SETTINGS. Click CONTROL PANEL. * Double-click the NETWORK icon. * In the NETWORK dialog box, click the CONFIGURATION tab and choose the FILE AND PRINT SHARING button. * Click the ACCESS CONTROL tab. * Choose SHARE-LEVEL ACCESS, and click OK. * Close CONTROL PANEL. CREATING AND NAMING THREE NEW FOLDERS * Click the right mouse button while pointing at the desktop. * From the menu, select NEW. Click FOLDER. A New Folder appears on the desktop. * Click the NEW FOLDER with the right mouse button. Select Copy. * Click the desktop with the right mouse button, and select PASTE. A copy of New Folder will appear on the desktop. * Repeat Step 10. Another copy of New Folder will appear on the desktop. * Rename each folder. Click each New Folder with the right mouse button. Select RENAME. Type the names READ-ONLY, FULL ACCESS, and PASSWORD. DESIGNATING SHARE-LEVELS * Click READ-ONLY with the right mouse button. Click PROPERTIES from the menu. Click the SHARING tab. * Select SHARED AS. Select the READ-ONLY option. Click OK. * Double-click the READ-ONLY folder. From the FILE menu, select NEW. Click TEXT DOCUMENT. Close the window. Your students can open this file to read documents you have placed there. However, your students cannot change the documents they find. You could, for example, use this file for posting homework assignments, providing resource or reference materials, or sharing student work for class evaluation. 4. Click the FULL ACCESS folder with the right mouse button. Click PROPERTIES. 5. In the PROPERTIES dialog box, click the SHARING tab. Select SHARED AS. Select ACCESS TYPE: FULL. Type FULL ACCESS as the Password. Click OK. 6. In the next dialog box, confirm the password. Click OK. 7. Double-click the FULL ACCESS folder. From the File menu, select NEW. Click WORDPAD DOCUMENT. Close the window. This file can be opened by your students. They can both read the documents they find and change them. You could, for example, use this file to post a writing assignment for them to edit or expand. 8. Click the PASSWORD folder with the right mouse button. Click PROPERTIES from the menu. Click the SHARING tab. Select SHARED AS. 9. Select the DEPENDS ON PASSWORD option. Type READ ONLY as the password for read-only access. Type FULL ACCESS as the password for full access. Click OK. Confirm the passwords. Click OK. 10. Double-Click the PASSWORD folder. From the FILE menu, select NEW. Click BITMAP IMAGE. Close the window. This file can be opened by only those students you designate by giving them passwords. The password option enables you to tailor your lessons and create files that only a certain grade, class, or set of students can open. You have now created three sample files with three levels of security: * full access * password * read only Students can open, read, and change the contents of a full-access file. Students can both read and change a password file, but only if they know the password. Students can read a read-only file, but they cannot change the contents of the file. Establishing individual User Profiles for each user on the system Windows 95 lets you create unique User Profiles for you and your students. On sign-in, Windows 95 remembers the desktop preferences and Start menu settings you have previously selected. For example, for a first-period writing class, you can have each student select no background color and Dangerous Creatures for a screen saver, and add Microsoft Works to the Start menu. For a second-period social studies class, have each student select a different background color and screen saver, and add Microsoft Encarta to the Start menu. * Click START. * Select SETTINGS and click CONTROL PANEL. * Double-click PASSWORDS. * In the PASSWORDS PROPERTIES dialog box, click the USER PROFILES tab. Note There are many ways to customize or personalize Windows 95. Each user can personalize Control Panel settings, Start menu options, shortcuts, application settings, and network printer settings. * Choose USERS CAN CUSTOMIZE THEIR PREFERENCES... and click OK. * Close the CONTROL PANEL. * Click START. Click SHUT DOWN. * From the SHUT DOWN WINDOWS dialog box, choose CLOSE ALL PROGRAMS AND LOG ON AS A DIFFERENT USER? Click YES. * In the WELCOME TO WINDOWS dialog box, or in the ENTER NETWORK PASSWORD dialog box, type NEW1 for the User Name. Type NEW1 for the password. Click OK. Type NEW1 to confirm the password. Click YES to have the computer retain individual settings. Settings established by or for the current user "New1" will now be remembered by the computer for the person logging on as "New1." One of the easiest ways to demonstrate how to personalize Windows 95 is to select the screen background and screen saver you prefer. * While logged in as NEW1, click START. Click CONTROL PANEL. Double-click DISPLAY. * From DISPLAY PROPERTIES, select a BACKGROUND. Select a WALLPAPER called HONEY or choose one of your own. * To make the changes effective, click the APPLY button. * From the START menu, click SHUT DOWN. Select CLOSE ALL PROGRAMS AND LOG ON AS A DIFFERENT USER? Click YES. * Log back on as NEW1. Note the background and screen saver you selected as New1. DELETING PROFILES User Profiles are stored in a folder called PROFILES in the Windows folder. * From the START menu, select FIND. Click FILES OR FOLDERS. * In the FIND ALL FILES dialog box, click the NAME & LOCATION tab, if necessary. * In the NAMED field, type PROFILES. * In the LOOK IN field, select C: drive. Click FIND NOW. * Double-click the PROFILES folder that appears in the window below. 6. In the PROFILES dialog box, click the PROFILE FOLDER(S) you want to delete. Click FILE on the menu bar. 7. On the FILE menu, click DELETE. Close the FIND dialog box. Using the System Policy Editor to view default user settings If you have only a few computers, you or your system administrator can probably manage those computers by simply browsing the Network Neighborhood. If you have more than a few computers, you will want to use some of the many remote administration tools that Windows 95 provides you. Among the tools available are System Policy Editor, Registry Editor, System Monitor, and Net Watcher. A full description of all the remote administration tools and how to use them is beyond the scope of this text. SYSTEM MANAGEMENT BY BROWSING * To begin, open the NETWORK NEIGHBORHOOD and right-click the icon of the computer you want to manage. * On the menu, click the PROPERTIES option. * In the PROPERTIES dialog box, click the TOOLS tab and click ADMINISTER. The dialog box that appears displays a set of icons and a duplicate set of folders for each drive with a name and a $ sign. The $ sign indicates this drive is only accessible to those who have administrative privileges. * Right-click the icon of the drive you want to access and click either PROPERTIES or SHARING. * From within the PROPERTIES dialog box, you have full access to all shared resources. Note The System Configuration Editor dialog box displays all the system files in one place for you to use. You can display them in a tile or cascade format. In most cases, if changes are made to the registry on a remote computer, that computer must be restarted before the changes will take effect. SYSTEM MANAGEMENT USING THE SYSTEM POLICY EDITOR Remote network administration provides you or your system administrator with access to any computer on the network and enables you to perform any management tasks that are necessary. All Windows 95 remote administration tools are located on the Windows 95 CD in the subdirectories of the \ADMIN subdirectory. They will be easier to use if these tools are copied to a directory on your own hard drive. This description focuses on the System Policy Editor, because it is less complex and easier to use than the Registry Editor. The System Policy Editor allows you access to only a subset of the entire registry. You can use the System Policy Editor to make many common registry changes. For information about installing the System Policy Editor, consult your Microsoft Windows 95 Resource Kit or some similar technical guide. From the System Policy Editor, you can edit the registry on remote computers and set system policies for groups of computers. It is assumed that your network is using Share-Level Security in a Novell NetWare or Windows NT environment. * To begin, from the SYSTEM POLICY EDITOR, click FILE. On the menu, click CONNECT. * In the CONNECT dialog box, type the name of the computer you want to manage. * View the computer's settings and make any necessary changes. Sharing User Profiles across the network When User Profiles are turned on, you can create a profile that suits your personal preferences. Profiles can also be set up for everyone using the network, or for groups of people using the network. When you customize Windows 95, your preferences are saved to a User Profile. Windows 95 uses profiles to remember and configure your desktop each time you sign on. When someone else signs on to that same computer, Windows 95 creates a separate profile just for them. You can, however, use the System Policy Editor to enforce settings for everyone, using mandatory user profiles-or for groups of people using computers in a network, using system policies. In this section, we will discuss using system policies. System policies enable you to set a user profile for a specific person or for a specific computer that person might use. Using system policies, you can control some desktop options while allowing the person to set other options to fit their personal preferences. TO MAKE USER PROFILES AVAILABLE FOR EACH PERSON: * Determine whether or not your server supports long file names. Older network clients may have trouble using long file names. * Install a 32-bit, protected-mode networking client on the computers, such as Client for Microsoft Networks. * Create a network home directory for each person using the computers. * Use the same name for the directory and drive on each computer where Windows 95 is installed. Note User Profiles can be used with Windows 95 on a Windows NT network if the computers are configured to use Client for Microsoft Networks. TO SET UP INDIVIDUAL USER PROFILES: * On the CONTROL PANEL, double-click the PASSWORDS icon. * In the PASSWORDS PROPERTIES dialog box, click the USER PROFILES tab. * On the USER PROFILES tab, click the option USERS CAN CUSTOMIZE THEIR PREFERENCES AND DESKTOP SETTINGS. * On the USER PROFILE settings section below, click the options you want. Click OK. * Restart the computer. TO SET UP USER PROFILES FOR A GROUP OF PEOPLE, YOU NEED TO CREATE SYSTEM POLICIES: * Determine what restrictions you want to control centrally. * Determine whether you want one profile for the whole group or whether you want groups with different profiles. * Determine if the computers are running Windows 95 and are installed with a 32-bit, protected-mode networking client on the computers, such as Client for Microsoft Networks. TO SET UP USER PROFILES ON A WINDOWS NT NETWORK, YOU NEED TO: * Set up User Profiles on each computer. * On the CONTROL PANEL, double-click the NETWORK icon. * In the NETWORK dialog box, click the CLIENT FOR MICROSOFT NETWORKS option. * From the WINDOWS NT server, authorize access for each user and assign a home directory on the network server. Accessibility options Note You may need to install the Accessibility options or contact your Technology Coordinator for assistance. This section describes new features that make Windows 95 more accessible for students or teachers who may have visual or other disabilities. If they have trouble seeing a regular screen, they can customize their screen to meet their needs. With Windows 95, users can: * change the size of desktop components * change the mouse pointer * change to an easy-to-read high-contrast mode Equally important, you can customize a computer to meet the needs of a student who has other kinds of computing challenges, with output (sound) and input (mouse and keyboard). If the Accessibility options are installed, you can use them. * From the START menu, select SETTINGS. Click CONTROL PANEL. * In the CONTROL PANEL dialog box, double-click ACCESSIBILITY OPTIONS. * The ACCESSIBILITY PROPERTIES dialog box appears. Windows 95 accessibility features are controlled by using the settings on the five tabs displayed in the dialog box. KEYBOARD: support features for students who have difficulty using the keyboard SOUND: support features for the hearing-impaired DISPLAY: support features for those with limited vision MOUSE: support features for students who have difficulty using the mouse GENERAL: support features using alternate input devices 4. Click each tab in turn. Try out the options to see how easy it is to personalize how the computer looks and acts. 5. Select various options. Click OK for features selected. Click APPLY and OK in the ACCESSIBILITY PROPERTIES dialog box. 6. After trying these options, deactivate the settings you selected. There are shortcut accessibility keyboard commands for easier keyboard and mouse use. 7. An ACCESSIBILITY STATUS INDICATOR can be displayed on the desktop to show that an accessibility feature is in use. The Indicator is activated and deactivated from the ACCESSIBILITY PROPERTIES dialog box. You can select where you want it placed on the desktop and its size. Now you can In this lesson you have learned to identify and change features that make using Windows 95 resources, and using the computer, easier for you. You have learned how to: * Add new User Profiles to Windows 95 * Set up Windows 95 to use new User Profiles * Share User Profiles across the network * Establish individual User Profiles for each user on the system * Create and share folders with Share-Level Security * Use the System Policy Editor to view default user settings * Change accessibility options On your own The concepts and skills you have used in this lesson will be the starting point for many activities you can accomplish on your own with Windows 95. * For additional information about Microsoft products and services that make Windows 95 more accessible for people with disabilities, contact: Microsoft Sales Information Center One Microsoft Way Redmond, WA 98052-6393 Voice Phone: (800) 426-9400 Text Phone: (800) 892-5234 Fax: (206) 635-6100 Web Site: http://www.microsoft.com * With Windows 95, you can customize your desktop in other ways also. To change the way your desktop looks: * Right-click the desktop. Select PROPERTIES. * The PROPERTIES dialog box gives you access to all the display settings you need to change the way your desktop looks. Each tab gives you access to a different set of visual features. You just pick the feature you want and change it. You can see how it looks without leaving the PROPERTIES dialog box by clicking the APPLY button. You can also change icons or their appearance and rename them (except for the Recycle Bin). * With Windows 95, you can post messages to your class by way of the Marquee screen saver. * In the CONTROL PANEL, select the DISPLAY icon. * In the DISPLAY PROPERTIES dialog box, select SCREEN SAVER. Select the MARQUEE screen saver. * Select SETTINGS. Type your message in the TEXT field. ---------- Exploring the Compatibility of Windows 95 If you have experience using computers, you are already familiar with some computer hardware and software. Windows 95 is designed to help you make a smooth and easy transition to the new operating system. There are extensive help options to provide information and wizards to guide you through the new processes. Windows 95 is also designed to provide broad support for the MS-DOS and Windows software and hardware that you are already using. So, with the Windows 95 operating system, you can continue to benefit from the applications and devices you already know. The Windows 95 solution Windows 95 not only maintains compatibility with existing MS-DOS and Windows software programs you have been using in your school, but it also adds significant value to classroom computing by enabling you to easily use many new features and services such as Plug and Play. The compatibility features offer an economical approach to increasing computing power without significantly increasing the cost. You will learn about * Windows 3.1 compatibility * Tutorials for 3.1 Users * Running MS-DOS * MS-DOS software compatibility * Macintosh compatibility * Using Plug and Play Try it If you have used MS-DOS or Windows 3.1 software and have the software installed on your computer, try the following exercises to explore examples of Windows 95 compatibility with older application software, MS-DOS and Windows capabilities, as well as other new Windows 95 features such as Plug and Play. Start exploring In this lesson, you explore Windows 95 software and hardware compatibility by investigating how Windows 95 maintains compatibility with Windows 3.1, how MS-DOS software can run under Windows 95, how Macintosh files can be shared in Windows 95, and how the new Windows 95 Plug and Play feature makes both new and legacy devices easy to install and use. Windows 3.1 compatibility If you are a teacher who has been using Windows 3.1, you can easily use Windows 95 to meet your computing needs faster and more efficiently. Windows 95 runs software applications that have been developed for hardware that runs MS-DOS and Windows 3.1. Windows 95 replaces Windows 3.1, Windows for Workgroups, and MS-DOS as the main desktop operating system. EASY TO USE Windows 95 has a simpler, more organized desktop that gives you a more intuitive interface with which to work. Windows 95 enables you to do all that you need and want to do-and much more. Windows 95, even with all its new features, matches or exceeds the performance of Windows 3.1. BUILT-IN SUPPORT Windows 95 has built-in features to help you make the transition with your knowledge and skills from Windows 3.1 to the many new Windows 95 features. Windows 95 has an expanded, integrated help system, with built-in support and training guides. The built-in wizards help you perform complex tasks in a step-by-step fashion. You can use Plug and Play hardware to incorporate multimedia in your lessons, or you can follow tutorials to use your MS-DOS, Windows 3.1, and Macintosh software applications in Windows 95. EASY TRANSITION Windows 95 enables you to make a smooth, easy transition to the new operating system. The Windows 95 Setup wizard makes the upgrade easy. This means that if you are a new user you can get started faster. If you are an experienced user, you can use more of your computer's power. As an experienced Windows 3.1 user, you will find the familiar Program Manager and File Manager are available to help you make the transition. However, the functions of Program Manager and File Manager are replaced in Windows 95 by the Windows Explorer and taskbar. Within a very short time, you will find these two new features much faster and easier to use. Both features make it easy to find and use the resources you need for lesson preparation and instructional activities. EXPANDED FEATURES With Windows 95 you can continue to switch between programs just as in Windows 3.1. However, Windows 95 also provides you with true multitasking and multithreading, with several applications and processes running at the same time. For instance, you can create a test in Microsoft Works and import a graphic from another application on the desktop. In Windows 95, the taskbar is always present on the screen and the buttons for running programs and accessories are always visible, making it easy and quick to find and use programs, documents, and settings. NOT ONLY COMPATIBLE, BUT FASTER AND MORE EFFECTIVE With Windows 95, you can run your old familiar programs up to ten times faster and perform tasks with greater speed. If you add more memory, Windows 95 offers faster performance than Windows 3.1. The Windows 95 graphical user interface provides you with an integrated, consistent way to interact with the computer in whatever tasks you need to perform. The Start button, located on the taskbar, is always visible and is the place you start most programs and accessories. You can create shortcuts to frequently used programs, and start your favorite applications from the Start button or the desktop. NATIVE INTEGRATED SUPPORT FOR NETWORKING Windows 95 has built-in communications tools that enable you to take advantage of all the features of networking within the Windows 95 interface. Whether you need to dial-in to your school computer from home; share files, applications, and hardware in a local area network; use an online information service; or surf the Internet, Windows 95 makes it easy for you to take advantage of those resources. Features of Windows 95 COMPATIBILITY WITH AND IMPROVEMENTS OVER WINDOWS 3.1 * Supports a wide range of applications developed for MS-DOS and Windows 3.1 * Maintains compatibility with MS-DOS and Windows 3.1 peripherals and device drivers * Replaces Windows 3.1 and MS-DOS as the mainstream desktop operating system * Performance is better than Windows 3.1 even with many new features added * Scales performance faster than Windows 3.1 when you add memory * Accomplishes everyday tasks dramatically faster than Windows 3.1 * Includes a more intuitive graphical interface than Windows 3.1 * Offers a simpler, more organized desktop than Windows 3.1 * Provides a more consistent interface throughout than Windows 3.1 * Launches programs ten times faster than Windows 3.1 * Requires fewer steps to do things than Windows 3.1 * Makes upgrade from Windows 3.1 easy to do with Windows 95 Setup FUN EXPERIENCE * Easy to learn * Easy to use * Enables new users to get started faster * Enables experienced users to unlock the power of computers faster * Meets the needs of the widest possible range of computer users EASY NAVIGATION * Provides an integrated Help system, wizards, built-in support, and training guides * Makes it easier to use peripherals through Plug and Play * Always displays buttons for running programs and accessories * Provides a Start button so you can immediately find and use programs, documents, and settings * Makes switching between programs easier with the taskbar * Enables you to open and run more applications POWERFUL FEATURES * Lets you connect to multiple networks simultaneously * Includes more powerful mobile features for laptop and notebook computers * Provides easy-to-use Windows Explorer and taskbar instead of Program and File Managers * Makes finding and using folders and documents easier with long file names * Includes true multitasking and multithreading * Includes enhanced high-end graphics performance and smoother video Windows 95 tutorials Whether or not you are new to computing, you may want to learn to navigate in Windows 95 by watching a short, built-in tour of Windows 95. If you are relatively new to Windows, try this tutorial, which explores basic concepts of computing with Windows 95. * To take the tour, insert the WINDOWS 95 CD-ROM disc in the CD player. Click the WINDOWS 95 TOUR button on the Windows 95 CD-ROM image that appears on-screen, or: * On the taskbar, click START. * On the START menu, click HELP. * In the HELP TOPICS dialog box, click the CONTENTS tab. * In the CONTENTS window, double-click TOUR: TEN MINUTES TO USING WINDOWS. You can follow the on-screen directions to explore: * Starting a Program * Exploring Your Disk * Finding a File * Switching Windows * Using Help If you have prior experience with Windows, try this tutorial, which stresses similarities and differences between Windows 95 and Windows 3.1. * On the taskbar, click START. * On the START menu, click HELP. * In the HELP TOPICS dialog box, click the CONTENTS tab. * In the CONTENTS window, double-click IF YOU'VE USED WINDOWS BEFORE and follow the on-screen directions. * When you have finished the tour, close all windows. For more information on "what's new" in Windows 95, try this tutorial, which stresses features that are new and different from those of Windows 3.1. * From the HELP TOPICS window, double-click INTRODUCING WINDOWS. * Double-click WELCOME. Double-click A LIST OF WHAT'S NEW. Double-click each topic. Follow on-screen directions. * When you are finished, close all windows. Running MS-DOS Note You can go directly into MS-DOS during start-up by holding down "F8" when you see "STARTING WINDOWS 95". To return to Windows 95, type WIN at the MS-DOS prompt. If you have MS-DOS programs that you want to continue using in Windows 95, there are a number of ways you can start those programs. Four methods are described below. TO START AN MS-DOS PROGRAM FROM THE PROGRAMSMENU: * Click the START button. * From the START menu, select PROGRAMS. Click MS-DOS PROMPT. * At the MS-DOS PROMPT, type the name of the MS-DOS program. You may need to specify the drive and path to the program. TO START AN MS-DOS PROGRAM FROM AN MS-DOS ICON: * When an MS-DOS icon appears in a window, double-click the icon. * Double-clicking the icon starts the program. TO START AN MS-DOS PROGRAM FROM THE START MENU: * Click the START button. * From the START menu, click RUN. * In the OPEN field, type the name of an MS-DOS program. TO START AN MS-DOS PROGRAM IN MS-DOS MODE: * Click the START button. * From the START menu, click SHUT DOWN. * In the SHUT DOWN WINDOWS dialog box, select RESTART THE COMPUTER IN MS-DOS MODE? Click YES. * At the MS-DOS prompt, type the name of the MS-DOS program. You may need to specify the drive and path to the program. IMPROVED SUPPORT FOR MS-DOS APPLICATIONS Windows 95 has improved support for MS-DOS applications. Some benefits of running MS-DOS applications in Windows 95 are: * Windows 95 utilities take up less space than MS-DOS applications, so MS-DOS applications can use more memory in the Windows 95 environment. * Windows 95 can run MS-DOS applications in graphic modes. * Windows 95 shows MS-DOS applications as icons in a drive or folder window. * Windows 95 audio/video resources run MS-DOS applications with audio and video resources easily. * Windows 95 uses scalable TrueType fonts that are available to MS-DOS applications running in Windows 95. MS-DOS PROMPT WINDOWS Note If the toolbar is not present, click the icon in the upper-left corner of the dialog box. From the dropdown menu, click TOOLBAR. Windows 95 replaces MS-DOS as the operating system. However, Windows 95 includes a subset of MS-DOS commands. MS-DOS is there if you need it, and, as you have seen, you can still run your MS-DOS programs. When you do choose to work in MS-DOS, it opens in a familiar Windows 95 window. When the MS-DOS prompt opens in a window, you can execute MS-DOS commands and start programs, and you can use the familiar Windows 95-style toolbar across the top of the window. The toolbar across the top of the MS-DOS Prompt dialog box includes eight options. The option buttons are briefly described here. (Some of the same options are available from the menu display.) FONT SIZE SELECTOR changes the size of the font displayed, and also, the size of the MS-DOS window. MARK selects text you want to copy. COPY copies selected (or marked) text to the Clipboard. PASTE places copied text in the currently opened window or any other window. FULL SCREEN enlarges the MS-DOS display to the full size of your monitor. Press ALT+ENTER to return to a window-sized display. PROPERTIES displays the MS-DOS PROMPT PROPERTIES dialog box. From the MS-DOS PROMPT PROPERTIES dialog box, you can customize the MS-DOS window or the MS-DOS programs you are running. Options available include Program, Font, Memory, Screen, Misc, Advanced, and Change Icon. BACKGROUND sets MS-DOS programs to run in background mode. When an MS-DOS program runs exclusively in the foreground, Windows programs and other MS-DOS programs temporarily stop running. FONT sets the font type (bitmap, TrueType, or both), font size, and window size. MS-DOS software compatibility Note There are several ways you can start running this program: from the Start menu from My Computer from Windows Explorer from the MS-DOS prompt This activity uses the MS-DOS version of The Oregon Trail to demonstrate MS-DOS software compatibility. The Oregon Trail is a classic MECC software product that millions of children, parents, and teachers have used for fun and learning since 1975. If you do not have the MS-DOS version of The Oregon Trail, substitute an MS-DOS program you do have and follow the procedure below. To begin, install The Oregon Trail on your hard drive, following the on-screen directions. TO START FROM THE START MENU * Click the START button. * On the START menu, click RUN. * In the OPEN field, type OREGON and press OK. * In the OREGON dialog box, double-click the OREGON icon. This program is set to run in MS-DOS mode and cannot run while Windows and other programs are running. When running this program, all other programs will be temporarily closed. TO START FROM MY COMPUTER * On the Desktop, double-click the MY COMPUTER icon. * In the MY COMPUTER dialog box, double-click on the (C:) drive. * In the (C:) dialog box, double-click the OREGON FOLDER icon. * In the OREGON dialog box, double-click the OREGON icon. TO START FROM WINDOWS EXPLORER * On the taskbar, click START. * On the START menu, click PROGRAMS. Click WINDOWS EXPLORER. * In the LEFT window, click the + sign next to the (C:) drive icon. Click the OREGON FOLDER icon. * In the RIGHT window, double-click the OREGON icon. TO START FROM THE MS-DOS PROMPT * Click the START button. * On the START menu, click PROGRAMS, and click MS-DOS PROMPT. * At the MS-DOS PROMPT, type CD \OREGON. Press ENTER. Type OREGON and press ENTER. TO USE THE OREGON TRAIL PROGRAM When The Oregon Trail program starts, it opens to a full-screen graphic and displays four options across the bottom of the screen. * On the main Oregon Trail screen, click INTRODUCTION. Read the information and when you have finished, click DONE. * On the main Oregon Trail screen, click OPTIONS. When you have investigated the Options screen, click OK. * From the main Oregon Trail screen, click TRAVEL THE TRAIL. * If you have not used this program before, click NEW GAME. Type your name. Click OK. * Follow the on-screen directions. Good luck on your trip to Oregon! To end the program, press ALT+E. To quit MS-DOS, press ALT+Q. Macintosh compatibility EXCHANGING FILES IN A NETWORK Apple Macintosh computers can be integrated with computers running Windows 95 on networks using the Windows NT Server Services for Macintosh. In a network configuration, only the Macintosh operating system is needed for the Macintosh computer to act as a workstation, enabling it to share files and printers within the network. For more information see the Windows NT Server Services for Macintosh documentation. Files can be exchanged between computers running Windows 95, Windows, Windows for Workgroups, Windows NT, OS/2, MS-DOS, and Macintosh. EXCHANGING FILES BETWEEN COMPUTERS If you have a PowerPC or software that enables you to convert files from the Macintosh to the PC, you can open files on your PC that were created in other applications on the Macintosh. You can, for example, open files in Microsoft Works for Windows that were created in other applications, such as Microsoft Excel, Microsoft Word, Microsoft Works for the Macintosh, WordPerfect, Lotus 1-2-3, and dBASE. To save a Macintosh word processing document that can be opened in Microsoft Works for Windows, choose SAVE AS and select the file format for Microsoft Works from the SAVE FILE AS TYPED field. For example, a student may start homework at home using a Macintosh computer and finish and print homework at school using a computer running Windows 95. You can prepare your lesson plans or compute grades on a Macintosh and print your plans or grades with Windows 95. For more information, see Microsoft Works Help: SAVING A WORKS DOCUMENT TO BE USED IN ANOTHER APPLICATION and OPENING FILES CREATED IN OTHER APPLICATIONS. EXCHANGING MAIL You can exchange Mail between computers running Windows 95 and Macintosh computers. Upgrading a Windows 95 post office with the Microsoft Mail Post Office Upgrade enables computers running Windows 95, Windows, Windows for Workgroups, Windows NT, OS/2, MS-DOS, and Macintosh to exchange mail. For information on obtaining the upgrade, contact Microsoft or your local Microsoft dealer. To complete the exchange connection you also need to install a file server that can share files for both Macintosh computers and Intel-compatible computers. You can install the Microsoft Mail Server on a Windows NT or Novell Netware server. Plug and Play Windows 95 is a Plug and Play operating system. The Windows 95 Plug and Play system simplifies what you need to do to install hardware on your computer. The Plug and Play system automatically does the following things for you: * Stores information related to Plug and Play devices * Automatically senses if those devices are present * Automatically configures the devices it finds * Installs appropriate drivers Not only is the process of installing hardware devices easier, reconfiguring your computer can be done while your computer is running. The computer senses what you have added, removed, or changed while the system is running. The result is you can "hot" plug and unplug: add in or take out a device while the computer is running Plug and Play devices and also "hot dock" your portable computer: insert a portable computer into your computer docking station while your computer is running. For you to take full advantage of Plug and Play, you need: * A computer with a Plug and Play basic input/output system (BIOS) * An operating system, such as Windows 95, that supports full Plug and Play capabilities * Devices designed for Plug and Play to communicate with the computer's operating system Many hardware devices currently on the market comply to some degree with the Plug and Play standard. The compatibility of devices may vary greatly. However, if you have older hardware devices, you can still take advantage of the power of Windows 95 in several ways. * Windows 95 stores information about hardware devices currently in use. * Stored information is used to sense older hardware devices and to prevent hardware conflicts. * Stored information is used to correctly allocate resources if you add new Plug and Play devices. When you install a new Plug and Play-compliant device and restart your computer, Windows 95 automatically recognizes the device. If the driver is not available in the system, the computer asks you to place your Windows 95 installation disk in the computer so it can install a new driver for the new hardware. Read the instructions that come with the device before you begin. Microsoft's ADD NEW HARDWARE WIZARD offers a good way to help walk you through the Plug and Play hardware installation process. Look for ADD NEW HARDWARE WIZARD in the CONTROL PANEL. For this activity, we use the example of a Plug and Play internal fax/modem. You can follow the steps given as a guide to installing any device that is Plug and Play-compliant. Be sure to consult the manufacturer's installation instructions before you begin. In general, however, the process is in two parts: installing the hardware and installing the software. INSTALLING THE HARDWARE * When connecting or removing any device, turn off and unplug the computer and any peripheral devices. * Remove the cover from the computer. For instructions on how to remove the cover, consult the computer's manual. * Select and remove the slot cover for any empty expansion slot. * To activate Plug and Play for this card, the manufacturer may require you to remove all jumpers from the COM port and IRQ settings. Consult the manufacturer's installation instructions. * Line up the board with the slot you selected. Press the board firmly into the slot. Connect the board's bracket to the computer. Replace the cover of the computer. * Disconnect the current phone line from the wall jack. * Connect the modem's phone line from the TELCO jack on the back of the modem board to the wall jack. * To continue using the telephone as well as the modem, connect the disconnected line to the phone jack on the back of the modem board. INSTALLING THE SOFTWARE Note If it's a Plug and Play-compliant device, Windows 95 displays a dialog box and message: "Windows has found modem (name) and is installing drivers for it." Once configured, the computer will use this information each time you turn your computer on. Restart the computer. Windows 95 displays a dialog box reporting that it has detected the installed modem. The NEW HARDWARE FOUND dialog box displays the name of the modem and provides four options for installing the drivers. * In the NEW HARDWARE FOUND dialog box, DRIVER FROM DISK PROVIDED BY HARDWARE MANUFACTURER is highlighted. Click OK. * In the INSTALL FROM DISK dialog box, insert the manufacturer's disk. Click OK. Now you can In this lesson you have learned about the ability of Windows 95 to work with existing hardware and software. You learned about: * Windows 3.1 compatibility * Tutorials for 3.1 users * Running MS-DOS * MS-DOS software compatibility * Macintosh compatibility * Using Plug and Play On your own The concepts and skills you have used in this lesson are the starting point for many activities you can accomplish on your own with Windows 95. * Would you like more information regarding education software products available for Windows 95? The Education Product Guide, a Source for Windows-based K-12 Products is designed to help K-12 educators find Windows-based solutions for their curriculum and administrative needs. For copies of the guide, contact 1-800-555-4K12 or http://www.microsoft.com/education/wsc/. * Would you like still more assistance in making the upgrade to Windows 95? Here are some guides that are available at this writing. Field Guide to Windows 95, by Steve Nelson, Microsoft Press. A quick guide to the features of Windows 95. Inside Microsoft Windows 95, Cobb Group, 9420 Bunsen Pky, Louisville, KY 40220. Includes tips, tricks, and techniques to help you use Windows 95. Introducing Microsoft Windows 95, Microsoft Press. Introduces you to Windows 95 and gets you up and running quickly. Microsoft Windows 95 Resource Kit, Microsoft Press. A technical guide to planning for, installing, configuring, and supporting Windows 95 in your organization. The Ultimate Windows 95 Book, by Joanne Woodcock, Microsoft Press. Beginner's guide to practical tips, how-tos, troubleshooting, and power plays. Windows 95 for Dummies, by Andy Rathbone, IDG Books. Aimed at beginners, this book contains tips for users at all levels of experience. Windows 95 for Dummies Quick Reference, by Greg Harvey, IDG Books. A digest of the larger Dummies book. Windows Update Notes, Big Sur Multimedia, P.O. Box 947, Cambria, CA. A newsletter that keeps you up-to-date on changes to Windows 95. * The school edition of The Oregon Trail provides teachers with a wealth of materials to use to enhance the educational value of this software. For more information, contact MECC (see page 3). * Would you like more Oregon Trail resources? The Pioneers, Time-Life Books, 1974. The World Rushed In: The California Gold Rush Experience, Simon and Schuster, 1981. The Prairie Schooner, Holiday House, 1968. Pioneer Trails West, Caxton Printers, Ltd., 1985. ---------- Exploring Multimedia in the Classroom with Windows 95 New software products that are available to you today for classroom use take advantage of CD-ROM capabilities by incorporating graphics, sound, and video to enhance both learning and entertainment. Because audio and visual aspects of classroom activities enhance motivation and increase learning, students respond well to these new learning resources. In addition, you probably find it important that both you and your students have the ability to use more than one application and do more than one computer process at a time. In the past, some equipment needed to do this has been very expensive and its performance was often slow. The Windows 95 solution Windows 95 is a 32-bit operating system, which means you can use multimedia products faster and with better quality than ever before. Products created for Windows 95 support its full multimedia capabilities and are more responsive to the teaching and learning needs of your classroom. You can use Windows 95 to create multimedia documents as both instructional aids that support your lesson plans and as student reports. Windows 95 is a multithreaded, multitasking system. That is, with Windows 95 you do multiple tasks and multiple multimedia processes at the same time. You can run several applications and do several computing processes at the same time or you can display two video sequences at that same time to demonstrate a concept. You will learn about * AutoPlay * Multithreaded video * Plug and Play sound card * Multimedia control card Try it If your computer has a built-in CD-ROM drive or one attached, try the following exercises to look at Windows 95 multimedia support. Take a look at the multithreading and multitasking capabilities of Windows 95 as well as its support for reviewing, manipulating, and creating digital multimedia information. Start exploring In this lesson, you'll explore how Windows 95 supports multimedia in your classroom. Using a CD audio disc and a CD-ROM drive you can examine the AutoPlay and multitasking features of Windows 95. AutoPlay Note To bypass AutoPlay, press the Shift key while inserting the CD. AutoPlay, as the name suggests, is automatic installation and play. You save time and effort in loading and accessing the material on the CD with this feature. CD AUDIO Note You can also display the CD PLAYER dialog box by selecting START/PROGRAMS/ ACCESSORIES/ MULTIMEDIA/ CD PLAYER. With the AutoPlay feature in Windows 95, you can insert your CD audio disc in the CD-ROM drive and the CD will automatically begin playing. * Select a CD audio disc-the same kind that you use in your stereo. Insert the disc in the disc caddy and place it in the CD-ROM drive of your computer. The CD automatically begins playing and the CD PLAYER button appears on the taskbar. * On the taskbar, click the CD PLAYER button. The CD PLAYER dialog box appears on the desktop. * In the CD PLAYER dialog box, you find familiar CD player controls. You can select: * The track * Start, pause, stop * Volume * Play order * To remove the CD PLAYER dialog box from the desktop, click the minimize button in the upper-right corner. CD-ROM Note If your CD-ROM drive does not support AutoPlay: Double-click the MY COMPUTER icon. Double-click the icon for your CD-ROM drive. With the Windows 95 AutoPlay feature, you can insert a CD-ROM disc created for Windows 95 into the CD-ROM drive and have it automatically start playing. This activity uses 500 Nations, a Microsoft Home multimedia product. If you do not have this product, see your local Microsoft dealer or call Microsoft for a location where you can obtain it. Alternatively, substitute any other CD-ROM disc that is AutoPlay-compatible. * Insert the 500 Nations CD in the disc caddy and place it in the CD-ROM drive. It will automatically begin playing. * Review the 500 NATIONS PROGRAM OPTION bar displayed across the bottom of the screen: CONTENTS, INDEX, OPTIONS, HELP, SEE ALSO, AND BACK. You can explore the 500 Nations disc by clicking the CONTENTS or INDEX buttons. The graphic display on the opening screen is the CONTENTS. The topics are WELCOME, TIMELINE, HOMELANDS, PATHFINDERS, and STORYTELLERS. * Click WELCOME for a short introduction to the 500 Nations disc. * Try each of the five options on the Contents screen as time permits. * When you are finished, click the CLOSE button in the upper-right corner. Multitasking video The term "multitasking" means that more than one process can run on your computer with Windows 95 at the same time, each process on its own thread. "Multitasking video" means that you can run more than one video segment at a time. It is sometimes important for students to see two processes occurring at the same time in order to understand a concept. For instance, you could run video showing mitosis and meiosis to emphasize the difference between these two processes. Multithreading video The term "multithreading" means that two parts of the same program can process simultaneously, an important feature for making a single video run smoothly. For instance, one part of the video can be showing while the next part is being decompressed. We will use multimedia video from the Microsoft Encarta 95 or 96 CD for this activity. The activity assumes Microsoft Encarta has been installed on your computer. If it has not been installed, follow the directions given below. TO INSTALL ENCARTA ON YOUR COMPUTER * Place the Encarta 95 or 96 CD in your CD-ROM drive. * From the desktop, click My Computer. * In MY COMPUTER dialog box, click the drive that represents your CD-ROM drive. * In the ENCARTA window, click the SETUP icon and follow on-screen directions for Setup. * After completing Setup, close ENCARTA. TO LOAD AND RUN VIDEO * From the START menu, select PROGRAMS. * From the PROGRAMS menu, select ACCESSORIES. * From the ACCESSORIES menu, select MULTIMEDIA. * From the MULTIMEDIA menu, click MEDIA PLAYER. The MEDIA PLAYER window is displayed on the desktop. * On the FILE menu, click OPEN. * In the LOOK In field, click the DOWN-ARROW BUTTON. * On the DROPDOWN menu, click the icon for ENCARTA '95 where X is a drive letter. Double-click the ENCYC95 folder. Double-click the MM folder. Double-click the AVI folder. * From the list of video files, double-click T050947A. A video of a deep blue flower is displayed on the desktop. * From the Media Player toolbar, click the PLAY button (far left button). Watch the iris bloom. Click the left arrow icon marked in the figure above to rewind the video. TO DEMONSTRATE MULTITASKING VIDEO * Keep the VIDEO PLAYER and VIDEO dialog boxes on the desktop. * Repeat steps 1 through 6 of the previous sequence. * In Step 7, double-click the video file T010532A. The T010532a video dialog box displays a chameleon on the desktop. * Arrange the MEDIA PLAYER and VIDEO dialog boxes so that both can easily be seen. * In quick succession, click the PLAY button to start the chameleon video and click the PLAY button to start the iris video. Watch as both video files play at the same time. * When you have completed this activity, close all windows. Plug and Play sound card Note CAUTION: If you have no prior experience installing components on your computer, you should seek assistance for this installation procedure. In most cases, external speakers are required with sound cards. A Plug and Play sound card lets you play digital audio. Using Windows 95 and the sound card, you can link sounds to play each time you perform a task on the computer, such as opening or quitting an application. You can integrate sounds into multimedia documents, such as lesson presentations or student reports, and you can play audio CDs. Windows 95 also provides support for Musical Instrumentation Digital Interface (MIDI) sounds. This feature lets you connect music synthesizers and musical instruments with your computer. A full description of these capabilities is not within the scope of this manual. There are two steps to installing a Plug and Play sound card: installation of the hardware and installation of the software. The process that follows assumes that you have Windows 95 already installed on your computer. INSTALLING THE SOUND CARD * Turn off and unplug your computer and any peripheral devices. * Remove the cover from your computer by following the instructions in your computer's technical manual. * Using a grounding strap, ground yourself to something metal that is already grounded. Select an open port and remove the slot cover and the screw holding it in place. * Align your card's slot connector with the expansion slot and press the board firmly into the slot. Secure the card in the slot with the screw that you removed in Step 3. * Connect other devices, such as speakers, CD-ROM drive, or joystick, to your sound card. INSTALLING THE SOFTWARE After you have installed the sound card, you need to install software drivers to control the card. * Restart your computer. * After the computer starts, if Windows 95 detects the sound card, the NEW HARDWARE FOUND dialog box appears on the screen. If the NEW HARDWARE FOUND dialog box does not appear, consult the troubleshooting section of the manufacturer's manual. * When the INSERT DISK dialog box appears on your screen, insert either the floppy disks or the CD-ROM disc supplied by the hardware manufacturer. Follow the instructions on the screen to complete the installation process. * Restart your computer to make the new changes effective. * Test your sound card by opening the Media Player. From the START menu, select PROGRAMS/ACCESSORIES/MULTIMEDIA and click MEDIA PLAYER. * In the MEDIA PLAYER window, click SOUND from the DEVICE option on the menu bar and click OPEN from the FILE option. * From the OPEN dialog box, double-click one of the sound files listed, such as THE MICROSOFT SOUND.WAV. The software provided by the manufacturer may also have some sounds for you to test. * The MICROSOFT SOUND.WAV - MEDIA PLAYER window is displayed on the screen. To play the sound, click the arrow on the lower-left corner of the dialog box. If your sound card has been installed correctly, the sound you selected should play. If it does not play, consult the troubleshooting section of the manufacturer's manual. You might check for one of the following problems: the card is not properly installed; a waveform-audio driver is not installed; or a waveform-audio MCI driver is not turned on. THE MEDIA PLAYER The Media Player has audio control options now common to most audio playing devices. If you are not familiar with these controls, place the arrow (cursor) on each button along the bottom of the dialog box to display its function. To become familiar with the control functions, practice using the buttons with the test sounds. Plug and Play multimedia control card A Plug and Play multimedia card enables you to play, record, and edit digital audio and video. Windows 95 provides support for multimedia authoring devices such as videocassette players, videodisc players, and CD players. These features enable you to play video from these sources and to capture, edit, and link video into multimedia documents. You can record video for your lesson presentations and for use in student reports. A full description of these capabilities is beyond the scope of this book. Note CAUTION: If you have no prior experience installing components on your computer, you should seek assistance for this installation procedure. There are two parts to installing a Plug and Play multimedia card: installation of the hardware and installation of the software. This process parallels that of installing a Plug and Play sound card, previously described. The process that follows assumes that you have Windows 95 already installed on your computer. INSTALLING THE MULTIMEDIA CONTROL CARD * Turn off and unplug your computer and any peripheral devices. * Remove the cover from your computer by following the instructions in your computer's technical manual. * Ground yourself to something metal. Select an open port and remove the slot cover and the screw holding it in place. * Align your card's slot connector with the expansion slot and press the board firmly into the slot. Secure the card in the slot with the screw that you removed in Step 3. * Connect other devices, such as speakers, CD-ROM drive, or videodisc player, to your multimedia card. INSTALLING THE SOFTWARE Note If your multimedia card has been installed correctly, the video you selected should play. If video doesn't play, consult the trouble-shooting section of the manufacturer's manual. After you have installed the multimedia card, you need to install software drivers to control the card. * Restart your computer. * After the computer starts, if Windows 95 detects the card, the NEW HARDWARE FOUND dialog box appears on the screen. If the NEW HARDWARE FOUND dialog box does not appear, consult the troubleshooting section of the manufacturer's manual. * When the INSERT DISK dialog box appears on your screen, insert either the floppy disks or CD-ROM disc supplied by the manufacturer. Follow the instructions on the screen to complete the installation process. * Restart your computer to make the new changes effective. * Test your multimedia card by opening the MEDIA PLAYER. From the START menu, select PROGRAMS/ACCESSORIES/MULTIMEDIA and click MEDIA PLAYER. * In the MEDIA PLAYER dialog box, click VIDEO FOR WINDOWSÉ from the DEVICE option on the menu bar and click OPEN from the FILE option. * In the OPEN dialog box, double-click one of the video files listed. If no video files are listed, you need to look for a video file. Place the Windows 95 CD in the CD-ROM drive. From MY COMPUTER, double-click each of the following: the CD-ROM DRIVE, the FUNSTUFF FOLDER, the VIDEOS FOLDER, and the GOODTIME.AVI FILE. The software provided by the manufacturer may also have some video for you to use. If you do not have the Windows 95 CD, insert another CD, such as MICROSOFT ENCARTA '95. * The GOODTIME.AVI - MEDIA PLAYER dialog box is displayed on the screen. To play the video, click the arrow on the lower-left corner of the dialog box. THE MEDIA PLAYER The Media Player has video control options now common to most video playing devices. If you are not familiar with these controls, place the arrow (cursor) on each button along the bottom of the dialog box to display its function. To become familiar with the control functions, practice using the buttons with the test video. Now you can In this lesson you have learned how Windows 95 makes it easy for you to use new graphics, animation, and video capabilities in the classroom. You learned about: * AutoPlay * Multitasking video * Plug and Play sound card * Multimedia control card On your own The concepts and skills you have used in this lesson will be the starting point for many activities you can accomplish on your own with Windows 95. * In a science classroom, multitasking videos can help students compare and contrast processes. In Encarta, you can find 29 video files and 83 animation sequences. For example, you may want to run the animation sequences for both meiosis and mitosis to emphasize differences in cell-division processes. * You can use the Windows 95 Media Player to access and play any of the multimedia files found in Encarta as they relate to your lesson plans. Or, play them directly from the Encarta program. The Encarta disc contains over 7,000 media files for you to use to enhance your lessons. * When you want to find something specific in Encarta, click the FIND button. The PINPOINTER tool helps you locate the exact articles and media you want. Use Encarta's MEDIA icons to find just the kind of media resources you need to enhance the day's lesson plan. * In 500 Nations, have students use the TIMELINE and FIND features to record the rise and decline of Indian nations before the arrival of Europeans. You many want to divide the students into cooperative learning groups, each researching a different nation. * Have students use the TIMELINE and INDEX features of 500 Nations to research how the governing structure of the Indian nations at the time of the European colonists influenced the way the governing structure of the United States was established and written into law. * Have students use the TIMELINE and INDEX features of 500 Nations to research examples of enduring architecture developed by Native Americans before the arrival of Europeans. You many want to divide the students into cooperative learning groups, each researching a different nation, time period, or region of North America. ---------- Exploring Connectivity in the Classroom with Windows 95 There are many online services bulletin boards, and information sources available around the whole world through the Internet. Computers coupled with modems enable you and your students to connect with other people and information sources anywhere across the globe. Connecting your students to primary information resources anywhere around the world creates a classroom without walls. In this type of learning environment, students are more highly motivated because they have an increased level of responsibility for their own learning, the latitude to find what is needed, and an increased level of interactive decision-making to decide what they need, how and where to find it, and how to integrate it into what they already know. The Windows 95 solution Microsoft Network (MSN), the Microsoft Network online service, lets you connect to the Microsoft Network Home Base. The Home Base provides you with many features to explore. MSN is an easy gateway to information and connections to other people through e-mail and chat rooms. It offers the best place to get information about Microsoft products. You can also easily access and explore the Internet through MSN. Using MSN as the basic tool, along with Microsoft Plus! for Windows 95, you can bring vast resources to your classrooms. Software for connecting to the Microsoft Network is built into Windows 95. Typically, after you connect to MSN for a trial period, you can join up for a monthly or yearly fee. You will learn about * Hardware and software requirements for online access * Installing a new modem * Network connectivity * Commercial online services * Microsoft Network (MSN) * The Internet and access through MSN * Internet Setup Wizard * Internet connectivity * E-mail, discussion, and news groups, and the World Wide Web * Education resources available through online services * Difference between Windows 95 and Microsoft Plus! for Windows 95 Try it If your computer has a built-in modem or if there is an external modem attached, try the following exercises to look at Windows 95's connectivity support. You'll see the ways in which e-mail, online services, and the Internet can support you and your students in your classroom. Start exploring In this lesson, you can explore Windows 95's support for connectivity by investigating the basic hardware and software requirements you need to get started and how to use those components to network with other teachers, students, and information sources around the world. You can investigate sources like the Microsoft Network, e-mail, discussion groups, and the Internet. Hardware and software requirements for online access HARDWARE To take advantage of communications features of Windows 95, you need a modem. For fast connections, your modem should have a baud rate of 9600 bps or faster. The modem may be already installed in your computer, it may be connected as an external device, or it may be located on your network. If you need to install a modem, follow the directions on the next page. SOFTWARE In addition to the modem hardware, you need communications software, which you can purchase either from the online service provider or commercially. The Microsoft Network (MSN) communications software is included with Windows 95; you can install it during the Windows 95 setup process. If you have an installed modem and you have installed Windows 95 on your computer, all you need to do is sign up and log on to MSN. Begin the sign-up process on the desktop by double-clicking the Microsoft Network icon on your desktop. Installing a new modem If you are going to install a new modem, follow the procedures in the modem's manual to connect it to your computer. You can begin installation in any one of three ways: * From the MODEM icon in the Control Panel * From the ADD NEW HARDWARE icon in the Control Panel * From a COMMUNICATIONS UTILITY to install a modem (Windows 95 prompts you) For each option, the INSTALL NEW MODEM WIZARD is displayed on the desktop. It asks you if want Windows 95 to detect your modem automatically or if you want to install the modem manually. You should allow Windows 95 to detect the modem automatically. TO INSTALL A MODEM * From the START menu, select SETTINGS. Click CONTROL PANEL. * Double-click the ADD NEW HARDWARE icon. Click YES (to automatically detect installed hardware). Click NEXT to continue, twice. IF THE MODEM WAS NOT AUTOMATICALLY DETECTED * Click NEXT. Click MODEM. Select the MANUFACTURER and MODEL of your modem. Select a PORT. Click FINISH. TO CHECK OR CHANGE THE PROPERTIES OF YOUR MODEM * From the START menu, select SETTINGS. Click CONTROL PANEL. Click the MODEM icon. * From the MODEMS PROPERTIES dialog box, you can * Add or remove a modem * Get information about a modem or driver * Create other dialing locations such as your classroom, office, home, or mobile site when you're traveling 6. You can change the CONNECTION, PORT, and ADVANCED CONNECTION settings. However, these settings are usually made automatically. You need to change these settings only if changes are specifically needed by a communication service. Network connectivity Telecommunications hardware and software enables you to communicate with people outside your local network or building through your computer. You can even connect with your own computer at school when you are home or while you are traveling. As computers have evolved and become networked with other computers, electronic mail systems, or e-mail, has also evolved. E-mail systems enable people to share information and communicate by connecting their computers through a modem or network. Windows 95 includes connectivity programs to address a wide range of communication needs. Microsoft Network, Microsoft Exchange, HyperTerminal, Phone Dialer, and Fax make it easy to connect with people and computers around the world. * MICROSOFT NETWORK (MSN) A robust, Microsoft-sponsored, online service. Start from the desktop by double-clicking the MICROSOFT NETWORK icon. (See page 71.) * MICROSOFT EXCHANGE Receives and sends mail from mail systems like Microsoft Mail, Internet mail, or online mail systems. The Exchange also sends and receives faxes. Start from the desktop by double-clicking the INBOX icon. (See page 26.) * HYPERTERMINAL Sends and receives files between computers and connects to bulletin boards. Click the START button, and from Programs/Accessories select HYPERTERMINAL. * DIAL-UP NETWORKING Enables remote connection to a network or to a network server. Also connects to the Internet. Start from MY COMPUTER by clicking DIAL-UP NETWORKING. (See page 79.) * PHONE DIALER Dials voice telephone calls. Click the START button, and from PROGRAMS/ACCESSORIES, select PHONE DIALER. * FAX Sends and receives fax messages between computers. Fax messages appear in Microsoft Exchange. Click the START button, and from PROGRAMS/ACCESSORIES, select FAX. COMMERCIAL ONLINE SERVICES Your modem and communications software enable your computer to connect with other computers around the world. With communications software from a service provider, you can connect with commercial online services that provide a wide range of services, resources, and references. Some online service providers are America Online, CompuServe, and Prodigy. For more information about these commercial online service providers, contact them directly. One good way to find out how to do so is by reading their ads in national computer magazines. In addition, there are a whole variety of Bulletin Board Systems (BBSs) on a great number of topics available to you and your students. For information on BBSs, check your local newspapers and computer user groups. In most states, the State Department of Education supports online services specifically tailored to educators, students, and administrators. For more information, contact your state's Department of Education. THE MICROSOFT NETWORK (MSN) You can easily connect to the Microsoft online service because software to do so is built into Windows 95. If you have a modem, all you need to do is install the Microsoft Network when you install Windows 95. Click the icon on the desktop to get enrolled as a member and connect at any time once you have an account. The Microsoft Network lets you and your students quickly and easily enter and become an active part of the information superhighway. You can find the latest information from experts in the field, search distant university libraries, share ideas and solutions with other teachers, and much more. Note Connect with the Microsoft Network on the desktop by double-clicking the Microsoft Network icon. You will find a smooth and easy transition from Windows 95 into Microsoft Network. Since the Microsoft Network user interface is similar to the rest of Windows 95, the process of entering and navigating MSN becomes quite familiar. And if you are familiar with using Windows Explorer, then you are familiar with how to view and copy online files. IF THE MICROSOFT NETWORK IS NOT YET INSTALLED * On the CONTROL PANEL, double-click ADD/REMOVE PROGRAMS. * In the ADD/REMOVE PROGRAMS PROPERTIES dialog box, click the WINDOWS SETUP tab. * On the COMPONENTS list, click tHE MICROSOFT NETWORK icon. Click OK. IF YOU ARE NOT YET A MEMBER OF THE MICROSOFT NETWORK * On the DESKTOP, double-click the MICROSOFT NETWORK icon. * In the MICROSOFT NETWORK dialog box, click OK. * Type the first three digits of your phone number. Click OK. * Click the SETTINGS button. The CONNECTION SETTINGS dialog box includes three options: ACCESS NUMBERS, DIALING PROPERTIES, and MODEM SETTINGS. * To select a primary and backup phone number for your area, click ACCESS NUMBERS. Click CHANGE to select appropriate phone numbers. Click OK. * To select dialing properties appropriate to your location, click DIALING PROPERTIES. Select or enter the appropriate data. Click OK. * To verify correct modem settings, click MODEM SETTINGS. Verify that the information is correct. Click OK. If you have a Plug and Play-compatible modem, the information displayed here should be correct. * In the third MICROSOFT NETWORK dialog box, click the CONNECT button. When the connection has been completed, the Microsoft Network dialog box appears with three steps for you to complete to become a member. * To join the Microsoft Network, click each of the three buttons and fill in the information about your name and address and payment information, and read the rules. Note Your member ID is how you are identified within the Microsoft Network. Your password protects your access to the Network. Write them both down and put them in a safe place. You will save time if you commit both the member ID and the password to memory, rather than needing to look them up when you need them. 10. In the USER INFORMATION SIGN IN dialog box, type your name. Type your address. Type your phone number. Click OK. 11. From the BILLING INFORMATION SIGN IN dialog box, type your credit card name. Type your credit card number. Type the expiration date of your credit card. Click OK. 12. To join, click JOIN NOW. Click CONNECT. 13. In the SIGN IN dialog box, type your member ID (an account name). Type your password. Click CONNECT. 14. Once all the User Information has been entered and you are a member, you will be returned to the SIGN IN dialog box to connect to the Microsoft Network. If you wish, you can click the option to have MSN remember your password each time you want to enter the network. If not, you will be asked to type your ID and password each time you enter the network. IF YOU ARE A MEMBER OF THE MICROSOFT NETWORK To enter the Microsoft Network: * On the DESKTOP, double-click THE MICROSOFT NETWORK icon. * In the SIGN IN dialog box, type your member ID. Type your password. Click CONNECT. Or, alternatively, click the option to have MSN remember your ID and password. MEMBER IDS AND PASSWORDS For your security, your member ID should be unique. Be sure to record or remember your ID and password information. Be sure to keep your ID and password information confidential. If you intend to use the same password each time you log on, click the REMEMBER MY PASSWORD box. IF YOU HAVE QUESTIONS ABOUT YOUR ACCOUNT: Note Customer support numbers are subject to change. You can download the latest numbers from the Member Assistance folder. In the MSN SIGN IN dialog box, click SETTINGS. * In the CONNECTION SETTINGS dialog box, click HELP. * In MSN MEMBER SUPPORT dialog box, click CUSTOMER SERVICE PHONE NUMBERS. Select the number most appropriate for your needs. In the United States, call: English 800-386-5550 Spanish 95-800-215-6987 IF YOU NEED TO CHANGE PHONE NUMBER OR MODEM SETTINGS IN MSN * In the SIGN IN dialog box, click SETTINGS. * In the CONNECTION SETTINGS dialog box: * To review/edit access phone numbers, click ACCESS NUMBERS. Click CHANGE to view the list of access numbers available. Click OK. * To review/edit dialing information, click DIALING PROPERTIES. Click the MY LOCATION tab. Review/enter new information. Click OK. * To review/edit modem information, click MODEM SETTINGS. Click each of three tabs: GENERAL, CONNECTION, OPTIONS. Click OK. * To view troubleshooting information from the CONNECTION SETTING dialog box, click HELP * To view MSN Member Support phone numbers from the HELP screen, click CUSTOMER SERVICE phone numbers. Twelve good reasons to use the Microsoft Network: Note You can get a list of Internet service providers by calling InterNIC Information Services at 800-444-4345. You can get an Internet account by using the Microsoft Plus! Internet Signup wizard. EASY ACCESS You can connect to the Microsoft Network by clicking its icon. A CONSISTENT INTERFACE You can use a desktop interface, terminology, and navigational tools similar to those used in all of Windows 95. MULTITASKING You can do several different networking tasks at the same time. E-MAIL You can send and receive electronic mail. THE INTERNET You can connect to the Internet through MSN. CATEGORIES You can access resources and information organized by categories. New categories are continuously being added. BULLETIN BOARDS You can post and read messages and information on bulletin boards that are of interest to you. CHAT ROOMS You can engage in realtime, online conversations with other members. FILE LIBRARIES You can find libraries of files (graphics, information, software) that you can download to your own computer. INFORMATION SERVICES You can find the latest news, weather, sports, and stock reports. MICROSOFT PRODUCT INFORMATION You can receive the latest and most up-to-date product, technical, and support information from Microsoft. MEMBER ASSISTANCE You can get help on how to use MSN. For example, when you find some information or data on the Internet that you know your students can use in a research project, you can create a shortcut to it and send the shortcut to your students through e-mail. The Internet and access through MSN The Internet is a vast web of interconnected but independent computers and computer networks. Because of the wide range of participants and users, access to information available through the Internet may be free and open, or may be restricted or expensive, or both. The Internet was originally created as a research and communication tool for the military and for scientific research. Although it is still used for those purposes, today there are millions of people who use the Internet for those and many other reasons. At this writing, about 10,000 networks and millions of host systems form the Internet. A host system is any individual, group, organization or business that sets itself up as an information site for you to visit. While these numbers are reasonable estimates, it's difficult to accurately describe the size and composition of the Internet. The Internet is loosely organized and constantly changing. New computers and computer networks (sites) are being added, changed, or replaced every day. Both the size of the Internet and the number of its users are growing very rapidly and are expected to continue growing for the foreseeable future. HERE ARE THREE WAYS YOU CAN INTERACT WITH THE INTERNET THROUGH MSN * Select the CATEGORIES option on MSN Central for access to Internet Newsgroups related to Microsoft Network forums. * Select e-mail on the MSN Central to send and receive e-mail with other Internet users. * Create a dial-up networking connection through MSN or Windows 95 to connect to an Internet access provider. THERE ARE TWO WAYS YOU CAN CONNECT TO INTERNET NEWSGROUPS Note When you open a Newsgroup folder, you are automatically connected to it over the Internet. Both ways begin with the CATEGORIES window. Choose a route by way of the Internet Center icon or any category icon. After logging onto the Microsoft Network, from MSN Central, click CATEGORIES. The CATEGORIES window shows a set of category folders. USING THE INTERNET CENTER ICON TO CONNECT TO INTERNET NEWSGROUPS * In the CATEGORIES window, double-click the INTERNET CENTER icon to display the INTERNET window. * In the INTERNET CENTER window, double-click the folder called INTERNET NEWSGROUPS to display the INTERNET NEWSGROUPS window. * Double-click one of the newsgroups (for example: Usenet) to display a set of related topics (icons). * Double-click a topic icon to display and explore a list of subtopics. * Double-click a subtopic to display another set of subtopics. * Double-click a document to read about a topic. * Read the documents of interest. Respond if you like. Click X in the upper-right corner of your screen to return to MSN Central. USING ANY CATEGORY ICON TO CONNECT TO INTERNET NEWSGROUPS * In the CATEGORIES window, double-click the EDUCATION & REFERENCE icon. * In the EDUCATION & REFERENCE window, view a set of TOPIC icons. * Follow this path of icons to the INTERNET WRITING NEWSGROUPS. Double-click each icon: FIELDS OF STUDY/BOOKS and WRITING/WRITING FORUM/INTERNET WRITING NEWSGROUPS/REC.ARTS.POEMS. * From a list of related topics displayed, select a topic or topics to read. Respond if you like. Return to MSN Central. Internet Setup Wizard Note These procedures assume that you have gotten an Internet account and that you have installed the required communications hardware and software before beginning these steps. This is a brief overview of the steps you need to take to connect to the Internet using Dial-Up Networking in Windows 95. * Get an Internet account with an Internet access provider. * Set up your communications hardware. * Make sure Dial-Up Networking is installed. * Install the TCP/IP protocol and bind it to the Dial-Up Networking adapter. * Enter TCP/IP information. * Create a connection to your access provider in Dial-Up Networking. * Dial your Internet access provider. HERE ARE TWO WAYS TO INSTALL THE TCP/IP NETWORK PROTOCOL To connect to the Internet through any provider, your computer must have some basic information on how to interact with the Internet. This information defines how your computer is to send and receive data over the Internet. The establishment of these standardized protocols makes the worldwide web of interconnected computers possible. TCP/IP is the standard protocol on the Internet. To enter the Internet, you must have TCP/IP installed on your computer. You can install TCP/IP on your computer when you install Windows 95 or install it afterward using the Network option on the Control Panel. How do you connect with the Internet, once your computer is connected? To connect and interact with data on the Internet, you need to use some Internet utilities. These applications help you navigate the network to find the information you want. * In the CONTROL PANEL, double-click the NETWORK icon to display the NETWORK dialog box. * Click CLIENT FOR MICROSOFT NETWORKS and click ADD to display the SELECT NETWORK COMPONENT TYPE dialog box. * Click PROTOCOL and click ADD to display the SELECT NETWORK PROTOCOL dialog box. * Click MICROSOFT and click TCP/IP. Click OK and follow the instructions on the screen. TO INSTALL THE TCP/IP PROTOCOL FROM HELP * In the HELP TOPICS: WINDOWS HELP dialog box, type NETWORK. In the CLICK A TOPIC, THEN CLICK DISPLAY dialog box, locate and double-click INSTALLING A NETWORK PROTOCOL. * Read the instructions on the screen, and click the button in Step 1. Follow the instructions on the screen. TO MAKE SURE DIAL-UP NETWORKING IS INSTALLED OR TO CREATE A CONNECTION TO YOUR ACCESS PROVIDER IN DIAL-UP NETWORKING * From MY COMPUTER, double-click DIAL-UP NETWORKING. * Double-click MAKE NEW CONNECTION. Follow the instructions on the screen. When you have completed the connection, the Internet Dial-Up Service icon will be displayed in the Dial-Up Networking dialog box. * In the DIAL-UP NETWORKING dialog box, click the INTERNET DIAL-UP SERVICE icon with the right mouse button. * On the MENU, click PROPERTIES. * On the GENERAL tab, click SERVER TYPE. * In the SERVER TYPES dialog box, check LOG ON TO NETWORK. Check ENABLE SOFTWARE COMPRESSION (if your modem does not handle compression). Check REQUIRE ENCRYPTED PASSWORD (if you want more security). Check TCP/IP. Click OK. Internet connectivity HERE ARE THREE MORE WAYS TO CONNECT TO THE INTERNET: * You can connect your computer with an online service, such as America Online, Prodigy, or CompuServe. * You can connect your computer to your school, district, or state-wide network (if they are connected to the Internet). * You can connect your computer to an Internet service provider that is connected to the Internet. HOW TO USE TELNET Note You are using a text-based interface that is case-sensitive. If you get an error, you may have typed the commands incorrectly. For more Telnet information, use the Telnet Help option: "Search For Help on..." Telnet is a utility that interprets information between your computer and the computer to which you are connected. Telnet is known as a terminal emulation program. Windows 95 includes a Windows version of Telnet. If you are connected to the Internet, you can run Telnet from START on the taskbar. * On the START menu, click RUN. * In the RUN dialog box, type TELNET in the OPEN field. * In the TELNET window, click CONNECT MENU and click REMOTE SYSTEM. * In the CONNECT dialog box, type the name of the Telnet site to which you want to connect. Click CONNECT. For example, try to connect to one or more of the following hosts: * National Telecommunications and Information Administration ntiabbs.ntia.doc.gov * Federal Information Exchange-log on as fedix fedix.fie.com * Michigan State University gopher.msu.edu * UHCARL Library System-log on as Lib starmaster.uhcc.hawaii.edu HOW TO USE FTP FTP, or File Transfer Protocol, is a utility that enables you to connect with FTP sites and copy files to your computer from those sites. Windows 95 includes a Windows version of FTP. If you are connected to the Internet, you can run FTP from START on the taskbar. * On the START menu, click RUN. * In the RUN dialog box, type FTP in the OPEN field. The FTP window displays an FTP> prompt. * At the FTP> prompt, type the name of the FTP host to which you want to connect. Note With Windows 95, you can increase the size of the font and the FTP dialog box. For example, try to connect to one or more of these hosts: * U.S. Senate ftp.senate.gov * Department of Labor ftp://stas.bls.gov/pub/doc/overview.doc * Microsoft Corporation ftp.microsoft.com IF YOU CHOOSE TO CONNECT WITH MICROSOFT Note Computers (servers) that provide free information to anyone who wants to access it, such as schools, libraries, public groups, and businesses, are called Anonymous Hosts. Some hosts require a password and they may charge for the information they contain. At the FTP> prompt, type open ftp.microsoft.com and press ENTER. An FTP window is displayed showing that you have successfully connected to the Microsoft FTP site. * When prompted, type anonymous and type your Internet account name as your password. TO COPY FILES TO YOUR COMPUTER * To list the files on the system, type dir. * To copy a file you want to your computer, type get filename. For example: * To get the directory map of the Microsoft server, type get dirmap.txt * Find the DIRMAP.TXT file on your computer by using WINDOWS EXPLORER. * Read the file by using an application like WORDPAD * Type quit when you are ready to end a session. HOW TO USE INTERNET BROWSERS Note You can learn about Telnet and FTP sites, site names, and command sets from books, magazines, and your friends. Often, you don't need to know commands because the host servers have menus to guide you to the data you are seeking. A host's address is also known as an URL (Universal Resource Locator) or domain name. Other network browsing programs are Gopher, Mosaic, Archie, and WAIS. These programs enable you to quickly and easily connect with and navigate the Internet. They have graphical interfaces and are menu-driven. In many cases, you need only point and click on words or icons to connect to resources of interest to you. The browsers also give you much greater search capabilities than Telnet or FTP. Brief descriptions of each of these browser applications follow: GOPHER Gopher is a menu-driven system. The menu system replaces the complicated FTP and TCP/IP addresses. You search the Internet by choosing items from menus. Gopher makes all the connections to locate a host and to retrieve the files you want. The program also helps you to keep track of where you are and the path you have taken to get there. You can receive Gopher through your Internet service provider. MOSAIC Mosaic adds a graphical interface to its system. Mosaic enables you to locate and retrieve a wide variety of data, including text, audio, and video. The interface includes hypertext that enables you to click on a word or icon and the system connects you to a document A location field displays the host's URL. You can also type a URL, if you know the address of the data you want. You can also type words in a search engine to locate sites that have related information. You can create "bookmarks" to quickly and easily find your way back to frequently used sites. You can receive Mosaic through your Internet service provider or connect to ftp.ncsa.uiuc.edu. At the prompt, type cd /Web. Read the FAQ.TXT file for information about Mosaic and how to install it. ARCHIE Archie is a database of anonymous FTP sites that enables you to gain quick access to its contents. Archie archives the contents, descriptions, and filenames for over 1,000 sites around the world. After connecting to an FTP site, type archie, then type help to get a set of commands. To get more information about Archie, use anonymous FTP quiche.cs.mcgill.ca. You can receive Archie through your Internet service provider. WAIS WAIS (Wide Area Information Service) is another search-and-retrieval system. WAIS searches databases and libraries on the Internet. WAIS enables you to do a keyword search and provides you with a list of documents found. The lists are sorted, based on the number of times the keyword is found in a document. You can receive more information about WAIS through your Internet service provider. WORLD WIDE WEB The World Wide Web is a network of interconnected servers. The Web provides hypertext-based search and discovery information services. All you need to do is click on underlined words (hot spots) and follow the path to the information you want. After you find what you want, you can download it to your computer using FTP. A Web browser lets you view information on all these computers around the world without having to enter each address. Windows 95 provides Telnet and FTP for basic navigation of the Web. However, to view and download a document to your computer, you need a Web browser. E-mail, discussion, and news groups E-MAIL E-mail (electronic mail) is the most widely used of the Internet services. A wide variety of systems let you send and receive mail messages on the Internet. To exchange mail with someone on the Internet, your computer needs to use the proper protocol. The TCP/IP e-mail protocol is SMTP (Simple Mail Transfer Protocol). How your e-mail interface looks can vary widely, depending on the application you are using. You can exchange mail on the Internet through any of the service providers or BBSs available to you. If you subscribe to one of these services, you don't need to be concerned about having an Internet-compatible mail system. These services perform the exchange for you. With Windows 95, you can send and receive e-mail to anyone on the Internet by using a consistent interface. You need to know only the Internet address of the receiver. You can also exchange mail through other online service providers such as America Online, Prodigy, and CompuServe. TO WRITE AND SEND A MESSAGE FROM THE MICROSOFT NETWORK * From the START menu, select PROGRAMS and click MICROSOFT EXCHANGE. * On the MICROSOFT EXCHANGE toolbar, click the NEW MESSAGE button, or select NEW MESSAGE from the COMPOSE menu. * In the NEW MESSAGE window, click the TO button to select an address from your personal address list, or type the address of the receiver in the TO field. * Type a subject title. Type your e-mail message. Then, click the SEND icon or select SEND from the FILE menu. TO READ A MESSAGE * Click YES when you are notified a message has arrived, or * Click the INBOX button on the EXCHANGE toolbar and double-click a message from the list shown. DISCUSSION AND NEWS GROUPS There are two kinds of discussions: real time and bulletin boards. In real time, discussions are interactive. You type messages that other participants can immediately see and answer. Chat sessions, like conference calls, are in real time. Bulletin boards are ongoing postings that anyone can read and answer at any time. The Microsoft Network includes both chat rooms and bulletin boards. TO ENTER A CHAT ROOM You can enter a chat room in two ways: through the CHAT WORLD icon or through a CATEGORY TOPIC icon. THROUGH THE CHAT WORLD ICON * In MSN CENTRAL, click CATEGORIES. * In the CATEGORIES window, click the CHAT WORLD icon. * In the CHAT WORLD window, select an area of interest. Interact if you wish. * When you are finished, return to MSN CENTRAL. Type your comments in the lower window and click RETURN. THROUGH A CATEGORY TOPIC ICON * In MSN CENTRAL, click CATEGORIES. * In the CATEGORIES window, double-click a category; for example, EXERCISE AND FITNESS. * Double-click a subcategory, such as BODY BUILDING AND WEIGHT TRAINING. * Double-click the chat icon BODY BUILDING AND WEIGHT TRAINING CHAT. The chat window is displayed on the desktop. Interact if you wish. * When you are finished, return to MSN CENTRAL. TO ENTER A BULLETIN BOARD * In MSN CENTRAL, click CATEGORIES. * In the CATEGORIES window, double-click a category; for example HOME AND FAMILY. * Double-click a subcategory; for example, HOME AND GARDEN. * Double-click the HOME IMPROVEMENT BBS icon. * In the BULLETIN BOARD window, double-click a document and read its message. * To respond to an opened message, select NEW MESSAGE from the COMPOSE menu. Interact if you wish. * When you are finished, return to MSN CENTRAL. Educational resources available through online services Since the Internet is a vast network of information resources, the greater portion of it is educational. Where you look and what you seek on the Internet depends on the questions you and your students are trying to resolve. The nature of the information you are seeking may thread you through sites that encircle the globe as you connect with governments, businesses, schools, libraries, databases, and subject-matter experts. It's difficult to describe all the educational resources available to you on the Internet. So it's important to search beyond the sources you may already know. The online services described in this section can make it easier to locate information by topic. In addition, there are some host sites that are specifically designed to support K-12 teachers and students, and you may want to connect to them directly. With easy access to the Internet from Windows 95, you and your students can discover that you are really in a classroom without walls! Commercial online services As described previously, MSN Central is organized to help you communicate with individuals through e-mail and connect with information sources through categories and the Internet. MSN has many categories and adds new categories regularly. Some of its categories are: * Arts and Entertainment * Business and Finance * Community and Public Affairs * Computers and Software * Education and Reference * Science and Technology * Sports, Health, and Fitness By clicking any of these categories and subcategories, you can arrive at information or forums that are of interest to you and your students. Online service providers such as America Online, CompuServe, and Prodigy have categories and systems similar to those of MSN to connect you with information of interest to you. For more information about these commercial online service providers, contact the service provider. INTERNET BROWSERS As described earlier in this chapter, Internet browsers such as Gopher, Mosaic, Archie, and WAIS provide either a graphic or hypertext interface to help you find educational sources or the means to search and discover them. These programs let you quickly and easily connect to and navigate the Internet. For more information about these services, contact your service provider. What follows is a few of the many sites you and your students may find interesting. You will discover more URLs as you search the Internet, talk with friends, or discover other resources in books and periodicals. * NCSA Software Technologies http://www.ncsa.uiuc.edu/Indices/Software/ * Microsoft Corporation http://www.microsoft.com * National Library of Medicine http://www.nlm.nih.gov/nlmhome.html * Text of the Copyright Act http://www.law.cornell.edu/usc/17/ * Laws and issues regarding communication rights http://www.eff.org * Stock prices http://www.quote.com * NASA http://hypatia.gsfc.nasa.gov/NASA_homepage.html * North Carolina State University http://dewey.lib.ncsu.edu * University of California http://www.ucsc.edu/library/index.html * A library for kids http://www.npac.syr.edu * MidLink (ages 12-15) http://longwood.cs.ucf.edu/~MidLink/ To connect to these sites, type the URL carefully. You may not always be able to connect to a site. If you do not connect, make sure the URL is typed correctly and try again. As you explore the Internet, remember that you may not be interested in all that you find. You may not agree with all that you find. If so, simply leave that site and go on to another. The difference between Windows 95 and Microsoft Plus! Microsoft Plus! is a companion to the Windows 95 operating system. With Microsoft Plus!, you get enhancements to disk compression and the visual appearance of the desktop, plus easy access to the Internet. Microsoft Plus! includes: ENHANCEMENTS TO THE LOOK OF THE WINDOWS 95 DESKTOP Custom desktop themes incorporate audio, video, animation, and other visual features to your computer screen. SYSTEM AGENT With System Agent, you can schedule programs to run at preselected times. System Agent runs in the background to perform maintenance tasks on the schedule you create. ENHANCEMENTS TO DRIVESPACE With DriveSpace 3, you can adjust the balance between disk speed and disk space, and store compressed data more effectively than you can with Windows 95 DriveSpace. DriveSpace 3 operates at all times, compressing data and providing access to compressed data. COMPRESSION AGENT Compression Agent works with DriveSpace 3 to compress your data when you are not using your computer. DIAL-UP NETWORKING SERVER Using Dial-Up Server, you can set up your computer as a Dial-Up Networking server that allows you to dial into your computer from another location by using Windows Dial-Up Networking. 3D PINBALL 3D Pinball is a new version of 3D Pinball for Windows 95. INTERNET EXPLORER Internet Explorer lets you browse the Internet, easily sign up by using the Internet Signup Wizard, place shortcuts on the desktop to your favorite locations, receive Internet mail even if you are not using MSN, and connects to both the Internet and MSN at the same time. Summary To navigate, read, and retrieve information on the Internet, you need to: * Install a modem in your computer. * Have an account with an Internet access provider. You can sign up for an account with the Microsoft Network or use another Internet access provider. * Use a browser that can retrieve the information you want from the Internet. Internet Explorer Internet Explorer is a browsing tool that shares the familiar Microsoft 95 point-and-click interface. Most importantly, you can use Internet Explorer to navigate and retrieve information from the Internet, the World Wide Web, Gopher, and FTP sites. Now you can In this lesson, you have learned how Windows 95 makes it easy for you to send, receive, and use information. You learned about: * Hardware and software requirements for online access * Installing a new modem * Network connectivity * Commercial online services * The Internet and access through MSN * Internet Setup Wizard * Internet connectivity * E-mail, discussion groups, newsgroups, and the World Wide Web * Educational resources available through online services * The difference between Windows 95 and Microsoft Plus! On your own The concepts and skills you have used in this lesson are the starting point for many activities you can do on your own with Windows 95. If you have access to the Web, try visiting these sites where you and your students can learn about how to get your classroom connected to the Web, find other educational sites, express emotions in e-mail, and participate in worldwide events. * Go online to find out how to set up your own classroom home page and find lists of many other K-12 education sites: http://web66.coled.umn.edu/ * Go online to find out about e-mail emotions, called Emoticons: http://art.uwstout.edu/pages/cyber/Zahn/Steve.html * Go online to find out how to set up your own classroom newspaper and get articles from newspapers on the Internet: http://www.eg.bucknell.-edu/~boulter/crayon/ * Go online to find technology information of interest to high schools and colleges: http://www.syllabus.com * Go online to find information at the U.S. Department of Education: http://www.ed.gov/ * Go online to find weather forecasts, maps, and satellite images: http://wxweb.msu.edu/weather/ ---------- Appendix Practice Files for In and Out of the Classroom with Windows 95 Description of Practice Files and Installation Locations Practice Files are used with some of the activities in this book. You should have your Technology Coordinator or Network Administrator help you install these Practice Files. The files and folders can be found in the Practice folder on the Practice disk accompanying this book. To Install the Practice Files: * Insert the disk in drive A: * Right-click the MY COMPUTER icon. From the menu, click EXPLORE. * In the EXPLORING - MY COMPUTER window, in the right pane, double-click the FLOPPY (A:) icon. * Double-click the PRACTICE folder icon. Eight named icons appear. * Drag the following items to the hard drive (C:) icon in the left pane: * EXER1.WPS * EXER2.WPS * EXERCISE 4 folder * EXERCISE 5 folder * EXERCISE 8 folder * Drag the following items to these locations: * EXERCISE 3 folder to the PAINT folder in drive C: * EXERCISE 6 folder to the PUBLIC folder in your Network Neighborhood. * EXERCISE 7 folder to the MSWORKS folder in drive C: Using the FIND feature to locate a file (Page 15) There are two files used in this activity. NAME Exer1.wps Exper2.wps TASK Locate Exer1.WPS and read. (Type Exercise 1 to Find) Locate Exer2.wps and read. (Type performance to find) Install both files on the hard disk (usually C:) Using my computer to find stored information (Page 16) There is one file used in this Exercise 3 activity NAME Exer3.bmp TASK Locate Paint Folder: (Use My Computer to find Exer3.bmp) Locate/View/Change. Install the File on the hard disk (usually C:) in the Paint folder. Changing an MS-DOS 8.3 file name (Page 16) There is one file and folder used in this activity NAME Exercise 5 folder Ex4wn95.txt TASK Locate Exercise4 folder. (Use find to locate the folder) Locate and change ex4wn95.txt name- rename the file with long file name. Install the folder with file on the hard disk (usually C:). Creating a shortcut to a locally stored file (Page 16) There is one file and folder used in this activity. NAME Exercise 5 folder Exer5.wps | TASK Locate exercise 5 folder. (Use my Computer to find.) Locate and read Exer5.wps. Create a shortcut to the file. Install the folder with file on the hard disk (usually C:) Creating a shortcut to an externally stored file (Page 17) There is one file and folder used in this activity. NAME Public Folder Exer6.wps TASK Locate public folder on the Network Neighborhood. Locate exer6.wps and read. Create Shortcut to the file. Install the file in the public folder on the network. Using Windows Explorer to change local files (Page 18) There is one file and folder used in this activity. NAME msworks folder exer7.wps TASK Locate msworks folder. (Use Windows Explorer to find.) Locate exer7.wps and read. Change the text of the file. Install the folder with file on the hard disk (usually C:). To print a document using point and print (Page 23) There is one file and folder used in this activity. NAME Exercise 8 folder exer8.wps TASK Locate exercise 8 folder. (Use My Computer/Windows Explorer to find). Locate exer8.wps and print. 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