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Hello Anjalee and m. j. p. and other folks on this list who want to spend 
their Memorial Day weekend creating t of c:

I would think a good overview on the subject could  be found on the help 
menu for word. Anjalee, if you haven't done so already, you might take a 
look at this.

----- Original Message ----- 
From: "M. J. P. Senk" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Saturday, May 27, 2006 3:36 PM
Subject: [VICUG-L] table of contents using Word


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A recent post asked how to create a table of contents using MS Word.  A good 
first step is to visit www.google.com and search for something such as:
"how to create table of contents with Word"

One of the first google results was written byShauna Kelly from Australia. I 
will paste a section below, but you should visit her page since there are 
lots of good links to check out.

If you use JFW, you will have to move to the TOC tab using control plus tab 
and then use the JAWS cursor to activate some buttons.

You highlight chapter titles or other text by holding shift while cursoring 
over the desired text.

Once you apply the Heading 1 style to some text, you can copy the H1 style 
by using control plus shift plus c.

After you highlight the next heading for the table of contents, press 
control plus shift plus v to paste the style.

Here's the instructions from www.ShaunaKelly.com ->

Quick Reference: How to create a Table of Contents

1 Apply the built-in Heading styles to the headings in your text.

2 Insert > Reference > Tables and Indexes. Click on the Table of Contents 
Tab. Click OK.

Creating a table of contents in a Microsoft Word document is a two-step 
process. First, identify the text that you want to appear in the Table of 
Contents.
Second, tell Word to insert the Table of Contents. Having created your Table 
of Contents, you can then customize it in several ways, to suit your needs.

Step 1: Identify the text that you want to appear in the Table of Contents

In your document, click within the first major heading that you want to 
appear in the Table of Contents. Apply the Heading 1 style to that 
paragraph. The
easiest way to apply the Heading 1 style is to click the Style box on the 
Formatting toolbar and choose Heading 1. If clicking the Style box doesn't 
appeal
to you, there are several other
ways to apply a style.

In the same way, apply the Heading 1 style to other major headings in your 
document. Apply the Heading 2 style to sub-headings, Heading 3 style to 
sub-sub-headings
etc.

If you don't like the way the heading styles look (eg, you want a different 
font or font size or colour), don't format the text directly. Instead,
modify the heading styles.

Step 2: Create the Table of Contents

Click where you want your Table of Contents to appear.

In Microsoft Word 2002 and 2003, choose Insert > Reference > Index and 
Tables. Click on the Table of Contents tab. (Elsewhere on this page, this is 
called
the Table of Contents dialog.) Click OK.

In earlier versions of Word, choose Insert > Index and Tables. Click on the 
Table of Contents tab. (Elsewhere on this page, this is called the Table of
Contents dialog.) Click OK.

Step 3: Customize the Table of Contents (if you need to)

Tip! Use the Document Map

Once you have applied your Heading styles, choose View > Document Map. You 
can now see roughly what will be included in your Table of Contents.

Right-click in the Document Map to choose which levels of heading to view.
. If you don't like the way your headings look (eg you want a different 
font, font size, colour, more or less spacing before or after the heading), 
don't
choose Format > Paragraph or Format > Font. And don't use the font size or 
bold buttons on the toolbar. Instead, modify the Heading style.
. To change the font, font size, colour etc used to create the Table of 
Contents itself, you need to do two things in the Table of Contents dialog. 
First,
make sure that, in the Formats box, you have chosen "From Template". Second, 
click Modify and modify the relevant TOC style. Word uses style TOC 1 for
the top level of contents, TOC 2 for the next level etc.
. By default, Word shows three levels in your Table of Contents. That is, it 
puts the text from Heading 1, Heading 2 and Heading 3 in the Table of 
Contents.
If you want to show more or fewer levels, in the Table of Contents dialog, 
change the number in the Show levels box.
. There are very good reasons for
using the built-in Heading styles.
But if you really need to use other styles (other built-in styles, or custom 
styles), you can put them in your Table of Contents. In the Table of 
Contents
dialog, click Options, and allocate your style(s) to the appropriate 
level(s).
. For sophisticated customization, you can
edit the switches in the TOC field.




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