Thanks for the response. I finally managed to work it out yesterday. I
needed to redefine what mail Merge thought was assigned to the Address1, 2,
and 3 lines. It works fine on the 8 pt or 9 pt. Arial Narrow. For some
strange reason my Word doesn't list any Avery products but I found an
equivalent size NCR product in the menu.
Bob
----- Original Message -----
From: "R. A. Foster" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Sunday, February 01, 2009 4:15 PM
Subject: Re: [PCSOFT] Word Mail Merge Question
Bob- I can only speak for Word 2003. I'm assuming that you're using Avery
8160 labels. I think your problem is with the labels. Five lines, even in
point 8, is pushing it. If you go to Tools>Letters and Mailings>Envelopes
and Labels>Labels>Avery 8160>Options>Details(these last steps assume you've
chosen Avery 8160). If you get to this point, you can see the default
setting for the layout of this label. You can make certain adjustment to
the top, making it a customized label.
The problem here for you is that working with mail merge and labels, your
only option is to either print out one label on a sheet or 30 labels of the
same name and address on one sheet.
It's more labor, but I would choose to get a toolbar from Avery for your
particular Word version. You'll have to slug in the names manually (all 5
lines), but if this is a repetitive action, in the future you can just print
out the labels on sheets without merging letter to labels. This option is
great for Christmas card lists, in fact any repetitive list.
I've always found it easier to use envelopes on a mail merge (you can set
the font and point for return address and recipient).
I hope this info is useful.
Bob
-------------------------------------------------------------------
Date: Sat, 31 Jan 2009 16:55:14 -0500
From: bob warasila <[log in to unmask]>
Subject: Word Mail Merge question
I'm working on a mail list that I received in EXCEL format. I'm using Word
Mail Merge under the Tools menu and have imported the file and converted it
for printing on standard 3 X 10 labels forms. My problem is that using the
editor I can't get the labels to fill in all the address information I want
to print on the label. I've used the edit command followed by the Address
Block command and even though I've filled in items I want to use under the
edit command menu I can't get the 5 lines I want. I'm trying to print out
Name
Institution
Department
Street Address
City State Zip
I can't get the department line to print. BTW the heading on this line is
actually "title" and I've selected that term next to the Department item.
I've tried large and small fonts to see if that is the constraint, but it
doesn't appear to be. Looks as it 8 pt should be able to fit 6 lines easily
on the 1" x 2 5/8" labels. What am I missing?
Bob Warasila
"Hold No Punches.." Rode brings you great shareware/freeware
programs with his honest opinions in this weekly column.
http://freepctech.com/rode
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